Assistant to COO

This is a unique opportunity to join a high performing organization and enhance your professional profile. We are looking for highly experienced and professional administrative individuals to join our growing company. The main duties are to provide administrative support to our Senior Manager in Global Sourcing and Sales. This is an excellent opportunity for someone who wants to join a dynamic company with great exposure to international as well as recycling business.

We are currently seeking talented and highly motivated professionals who are passionate about their career.

Job duties include:

• Assist COO with management and development of client and customer accounts
• Travel with COO to domestic and international destinations, meeting and establishing working business relations with customers and clients; make necessary travel arrangement and accommodations
• Assist and support COO with other matters.
• Produces reports, summaries, communications and other information for senior management using available technologies.
• Handling requests for information, most of which are highly confidential, preparing all correspondences.
• Support the senior management team member by reading, researching, and routing correspondences; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Travel with company executive and keep active schedule for company executive.
• Accurately representing the senior management team member by attending meetings in their absence.
• Greeting clients and guests in person or on the telephone.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Performs other administrative duties as assigned or requested.

Job requirements are:

• procurement, sales, or logistics experiences preferred.
• College degree preferred.
• Excellence in Written and Verbal Communication.
• Must have legitimate travel documents to support domestic and international travels
• Highly desired characteristics: honesty, dependability, and hard working.
• Detail-oriented and proactive thinker.
• Relentless follow-up skills with a friendly and positive attitude.
• Ability to Multi-Task.
• Excellent computer skills with MS Office and Outlook
• No relocation assistance or visa sponsorship/transfer available at this time.

Additional Information

All your information will be kept confidential according to EEO guidelines.