Assistant Vice President, Facilities Management

Position Overview:

Has overall responsibility for ensuring organization-wide consistent standards of building maintenance operations and appearance, the management of preventative maintenance and overseeing improvement and infrastructure projects. Also, has responsibility for assuring facilities related systems maximize operational performance. Is responsible for managing within budget guidelines; planning and developing organizational structure; hiring subordinate staff, working with contractors and creating master operational plans that meet current and future Agency needs. This work is in support of the mission and goals of Samaritan Daytop Village.

Duties and Responsibilities:

• Maintains property by investigating issues, inspecting sites, scheduling repairs and planning renovations. Ensures landscaping, trash collection and snow removal is done timely and properly through subordinate staff.
• Works with support staff in developing and implementing a Facilities Master Plan.
• Ensures the day to day management of systems and coordination between various departments.
• Keeps records on the Agency properties including expenses, list of inspections, maintenance requests, records of repair, costs of repair, maintenance costs and insurance costs.
• Interacts with various City and State agencies involved in inspecting and regulating the Agency’s properties.
• Creates effective communication, management and reporting systems as needed.
• Directs and prioritizes work resources including strategic decisions regarding insource and outsource of skilled trade resources.
• Serves as agency expert in planning, scheduling and approving operations and functions including project work, major repairs, service calls, and pre-priced work requests.
• Oversees related construction/renovation projects and provides necessary oversight.
• Ensures timely preparation and monitoring of goals, policies, budgets and appropriate documentation.
• Accomplishes organizational goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.
• Prepares project cost estimates, work scopes, RFPs and bid/contract documents.
• Develops policies and procedures for department to follow.
• Oversees preventive maintenance being performed on Agency properties to ensure they are kept in top condition and performed in a timely.
• Maintains a network of reliable plumbers, electricians, carpenters and other contractors.
• Hires, evaluates, disciplines, terminates, directs and manages direct reports.
• Visits agency properties for areas of concerns and improvement.
• Reviews and approves all invoices, proposals and other service provider submittals.
• Ensures contractors and other repairmen are completing their work in a proper and timely manner and resolves any issues.
• Ensures direct reports monitor equipment that might need to be repaired or replaced including fire safety, kitchens, etc.
• Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations.
• Participates in team meetings and the accomplishment of team goals.
• Prepares and presents reports to Executive Management.
• Performs other duties as requested

Required Education, Experience and Skills:

• Bachelor’s Degree in Business or a related field
• At least ten years of experience in Facilities Management with an organization that has a diverse portfolio
• Self-starter and ability to work independently
• Ability to analyze and resolve highly difficult problems, integrate information from multiple sources, utilize creative thinking and exercise considerable judgment and resourcefulness.
• Excellent oral and written communication and analytical skills
• Strong interpersonal skills necessary to work effectively with landlords, contractors, repairmen, regulatory bodies, city and state inspectors, subordinate staff, etc.
• Ability to multi-task and attention to detail
• Presents a positive team attitude
• Ability to oversee a large scattered portfolio
• Computer literacy in a Windows environment
• Willing to travel to agency sites 20-25% of the time

License/Certification Required:

None

Preferred Education, License/Certification, Experience and/or Skills:

• Experience in non-profit, and/or health and human services organizations
• Facilities Management certification.

Job Type: Full-time

Experience:

• Facilities Management: 10 years (Required)

Education:

• Bachelor’s (Required)

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

This Job Is Ideal for Someone Who Is:

• Dependable — more reliable than spontaneous
• Detail-oriented — would rather focus on the details of work than the bigger picture
• Autonomous/Independent — enjoys working with little direction