Executive Support – President

Position Purpose:

• The purpose of this position is, but not limited to, facilitating the President’s objectives by providing a high level of organization, enthusiasm and professionalism by maintaining consistency in procedures, by serving as a channel for communication and by combining and utilizing talents, expertise and resources of the Executive Support Department.
• This is a full-time, exempt position working Monday through Friday with core hours between 8 am and 5 pm. This position will report to our President.

Positional Responsibilities:

• Carry Out Directives
• On behalf of the Executive, provide direction to personnel reporting to the Executive
• Does not include disciplinary actions or related questioning of the personnel under Management’s respective department
• Act as liaison between departments
• Daily meeting with Executive, including but not limited to:
• Follow-up System
• Facilitate follow-up items from the tickler system
• Facilitate action points taken from the Executive’s incoming and outgoing e-mails
• Facilitate any action points taken from meetings relating to the Executive’s department
• Evaluate and coordinate priorities and follow-up items
• Prepare and review the day’s commitments of the Executive
• Desk Management
• Task Management
• Maintain a log of the Executive’s tasks, including due dates, level of effort required, and priority level
• Review and update the log weekly
• Manage Access to Executive
• Manage access and coordinate communication between Executive and internal and external customers
• Serve as contact person when the Executive is not available
• Maintain Schedule and Calendar
• Maintain Executive’s agenda and calendar, as well as any scheduling of meetings utilizing Outlook
• Access Corporate Centralized Filing System
• Retain shared information as well as specific information pertinent to the Executive, utilizing the centralized filing system procedure
• Employee Relations
• Management of ADP on behalf of the executive for direct reports
• Facilitate new hire and/or termination processes within Human Resources and Business Technology Service
• Management of Human Resources and Business Technology Services system access requests
• Project Management
• Assist in the development and organization of projects assigned to the Executive
• Policies and Procedures
• Assist in the preparation and development of policies and procedures
• Maintain updates and changes to policies and procedures, as well as other document controls
• Coordinate weekly departmental meetings, as well as other meetings between members of Management and other corporate personnel
• Schedule meetings, request and coordinate agenda items
• Set-up all technology needed for the meeting
• Document the action points and key decisions from the meetings
• Communicate action points to employees as needed
• Participate in monthly Executive Support Department Meetings
• Accomplish team objectives involving projects and goals as the Project Leader or in support of the Project Leader
• Cross Train in all Executive Support Responsibilities
• Attend training sessions to aid in personal development, as requested, or required by the Executive of Executive Support
• Assist TASC in projects that will help to achieve its goals and objectives through the incubation process
• Operate within TASC’s guidelines pursuant to the Employee Handbook and all policies and procedures
• Perform additional duties as requested by Supervisor and/or Management

Positional Competencies:

• Skilled in:
• Power Point
• Visio
• Goto Meeting
• Smartboard
• IPad
• Ability to read, listens, interpret and understand information and ideas
• Knowledge in Project Management Skills
• Knowledge of current technology, not limited to Microsoft applications, word, excel, …
• Big picture

Qualifications:

• Education and/or experience equivalent to a minimum of an Associate’s degree from an accredited college or university with a degree in Business, Administrative Assistant
• A minimum of three to five years of professional experience in an executive support or administrative position

Corporate Core Competencies:

• Adaptability – Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs
• Initiative – Deals with problems as they arise, focusing energy and resources on those situations until resolved; identifies new opportunities and takes action; takes on new responsibilities when needed
• Results Focus – Can be counted on to meet or exceed goals; pushes self and others for results; is a conscientious worker who can be relied upon to handle unforeseen obstacles
• Customer Focus – Meets internal and external customer expectations; delivers upon commitments; build customer confidence; follows through on requests gaining trust and respect
• Ethics/Integrity – Is seen as a direct, truthful individual; adheres to appropriate core values at all times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches

TASC is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, gender expression, pregnancy, national origin, citizenship status, disability, genetic characteristics, sexual orientation, marital status, domestic partner status, military status, protected veteran status, disability status or any other characteristic protected by law.

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. TASC participates in E-Verify.

IND123HP