At XO Agency, we thrive when our people thrive. Our Agency is currently looking for an Executive Assistant who is Bilingual Japanese/English to be the supportive force that empowers the CEO in West Los Angeles. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. This person will have previous experience working in an office environment, performing administrative duties and providing support to management.
Executive Assistant to the CEO Job Duties:
- Represents the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.
- Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president.
- Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.
- Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
- Enhances president’s and corporation’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Requirements:
- Bachelor’s degree in business administration or related field preferred
- 5 years of prior experience in mid- to senior-level administration, business, management, or related field
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
- Experience scheduling appointments and updating calendars
- Excellent written and verbal communication skills
- Able to concentrate on multiple problems and tasks at once
- Excellent time management and prioritization skills
- Valid driver’s license and safe driving record preferred
- Comfortable in a fast-paced environment with multiple tasks and projects
- Able to organize and manage large amounts of files, tasks, schedules, and information
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