Take this rare opportunity to apply your skills to a dynamic new setting. Keep vital teams organized, informed, and fully prepared to succeed. Give your work additional significance with Carilion Clinic, a community-based network focused on improving the health of the communities we serve. Our system includes seven hospitals, multi-specialty physician practices, and affiliations with prestigious academic medical institutions.
Job duties include but are not limited to:
- Effectively planning, organizing and coordinating administrative aspects of the chief executive office, providing research, and technological, meeting, calendar, and travel support.
- Participating at executive level meetings to provide administrative assistance. This position is often privy to confidential information and requires diplomacy and discretion.
- Will plan meetings, draft agendas and correspondence, respond to inquiries, and appropriately handle complaints.
- As the Office Manager, builds strong relationships with CEO, EVPs and executive assistants.
- Supervises, leads, and coordinates the day to day activities of the executive assistants and the functions and events of the executive suite.
- Ensures adequate office coverage and weekly plan for executive activities.
Based in Roanoke, Virginia, we are dedicated to inspiring optimal health through compassionate care, medical education and research, and neighborhood outreach programs. Join us and learn how collaborating with a regional leader cited for clinical and workplace excellence can improve the quality of your career experience with unquestioned stability, supportive management, and real advancement potential.
Minimum Qualifications
Education: Associate degree in related field required or equivalent years of experience. Bachelorâs degree preferred.
Experience: A minimum of 5 years of executive administrative, secretarial, or other related work experience required. Prior leadership experience required.
Licensure, certification, and/or registration: Professional Secretary Certification preferred. Member of International Association of Administrative Professionals or other business related organization preferred.
Other Minimum Qualifications:
- Well organized and self-directed individual who relates to people at all organizational levels and possesses excellent communication skills.
- Demonstrates effective leadership skills to guide and mentor assistants through collaborative relationships, developmental opportunities and feedback.
- Demonstrates ability to work with sensitive information.
- Ability to effectively and efficiently use a variety of computer software programs (e.g., Microsoft Office, etc.) and office equipment.
- Demonstrates interpersonal skills and proficiency in business vocabulary and grammar to effectively represent the executive and the company to outside parties.
- Demonstrates attention to detail and decision-making skills to respond to high-pressure situations.
- Requires advanced project management skills. Demonstrates time management skills to plan, manage, and coordinate executive’s activities and major functions of the executive suite.
- Professional dress for the workplace
Our Values
Below are our core values that we strive to embody and expect of all our team members:
CommUNITY: Working in unison to serve our community, our Carilion family and our loved ones.
Courage: Doing whatâs right for our patients without question.
Commitment: Unwavering in our quest for exceptional quality and service.
Compassion: Putting heart into everything we do.
Curiosity: Fostering creativity and innovation in our pursuit of excellence.
Requisition Number: 32713
Employment Status: Full time
Location: Carilion Clinic – 1 Riverside
Shift: Day
Shift Details: Monday through Friday 8:00 a.m. to 5:00 p.m. with some early mornings and late evenings
Recruiter: RHONDA E JOHNSON
Recruiter Phone: 540-983-4043
Recruiter Email: REJohnson@carilionclinic.org
This is Carilion Clinic …
An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.
Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.
Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.
Equal Opportunity Employer
Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity
Carilion Clinic is a drug-free workplace.
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