Executive Assistant to CEO

We are currently seeking a Personal Assistant to support the Managing Partner of a rapidly growing Intellectual Property Law Firm with offices in West Chester, and Philadelphia, PA, NYC, and soon Boston.

The Assistant is responsible for providing clerical and administrative support to the Managing Partner. This will include helping with day-to-day operations, and offloading as many administrative tasks from the Managing Partner as possible, including:

• Track the Firm’s docket,
• Notify clients of open deadlines and tracking them
• Calendar management
• Offer suggestions and solutions on improving efficiency of general office procedures
• Help manage Billings
• Supply ordering
• Assist other team members of the Firm
• Other duties that as assigned

Job Qualifications

• Basic administrative experience preferred
• Excellent computer skills with working knowledge of business software applications
• Effective and good communication skills, both written and verbal
• Able to function and excel in a fast paced environment
• Puts forth a courteous, friendly, helpful attitude at all times
• Able to work independently

Work Location:

• One location

Hours per week:

• 10-19

This Job Is Ideal for Someone Who Is:

• Dependable — more reliable than spontaneous
• Autonomous/Independent — enjoys working with little direction
• High stress tolerance — thrives in a high-pressure environment

This Company Describes Its Culture as:

• Innovative — innovative and risk-taking
• Detail-oriented — quality and precision-focused
• Team-oriented — cooperative and collaborative