Executive Assistant – COO and President

Summary

Young Living is looking for a high-energy, self-motivated, results-driven executive assistant to support our COO and President. This individual will anticipate needs, clear obstacles and identify opportunities to take ownership of tasks and projects. They are expected to take initiative, proactively ask questions, execute core responsibilities collaboratively, and work well within a complex organization. Must maintain professionalism, show flexibility, handle multiple tasks and changing priorities, be customer service oriented, have a strong attention to detail, and remain composed under pressure of deadlines.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Manage a constantly changing executive calendar for the COO and President and triage incoming requests and correspondence
• Provide meeting support by looking ahead and anticipating needs for creation of agendas, PowerPoint presentations, handouts, and dashboards
• Manage relationships with executives, high-level donors, board members and key contacts, ensuring timely follow-up and scheduling
• Create and edit internal communications, including written communications to executives, directors, managers, and all staff
• Provide thorough and detail-oriented planning and support to executive-level meetings and special events including logistics, materials, presentations, taking minutes, and follow-up on action items
• Manage travel arrangements, itineraries, and monthly credit card reconciliations

Competencies

Attention to Detail

Oral and Written Communication

Independence

Team Oriented

Professionalism

Maintain Confidentiality

Training and Development

Managing Client Relationships

Event Coordination

Project Coordination

Knowledge, Skills, and Abilities

Ability to efficiently prioritize multiple tasks while using independent judgment

Ability to work in a team environment

Ability to communicate clearly and concisely, both oral and written

Advanced knowledge of Microsoft Office

Skilled in event and project coordination

Supervisory Responsibility

This position does not supervise employees.

Work Environment

This job operates in a professional office environment. The role routinely uses standard office equipment such as a laptop, desktop, smartphone, photocopiers, shredders, and filing cabinets. The noise level in the work environment is usually moderate. Essential oils are worn and/or diffused in the work environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to use manual dexterity to handle, feel, and operate objects, tools, and controls and reach with hands and arms. This individual is frequently required to stand, talk, and hear. Specific vision abilities of this job include close vision and ability to adjust focus. The employee is required to type, file, and lift office supplies up to 20 pounds. The employee must be physically able to tolerate the scent of essential oils worn or diffused.

Position Type/Expected Hours of Work

This position requires the incumbent to be physically present at the assigned worksite. The regular schedule is from 8 a.m. to 5 p.m., with an hour lunch, Monday through Friday. Occasional evening and weekend work may be required as job duties demand.