Sr. Project Manager

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White Plains Hospital Job Description

Position Summary

Reporting to a senior leadership within the Department of Planning, Project Management & Real Estate, and the Senior Project Manager is responsible for the overall execution of design and construction projects which includes renovations, additions and new construction in the healthcare environment.

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
• Works collaboratively with all levels of the hospital interdisciplinary team and promotes the team concept within their department and hospital wide.
• Responsible manager to the OPM for the development and execution of all project execution including the coaching, approval and execution of proposed project management project plans.
• Participates and develops all project budgets, schedules and logistics plans in conjunction with the portfolio of Project Management and its responsibilities.
• Supports the hospital initiatives and projects and functions as a positive change agent.
• Attends meetings as scheduled/required and communicates hospital policies, performance improvement initiatives and all other required information to their staff.

• Promotes a positive and professional image and is a role model, coach, mentor and resource for staff and peers.
• Assures the delivery of quality department /clinical services in accordance with established hospital and regulatory/accreditation agency standards.
• Assures compliance with hospital and Human Resources policies and procedures
• As required, participates in the Performance Improvement Program as defined by the organization.
• Is responsible for participation in committees, task forces and projects as appropriate.
• Assures the provision of a safe employee/patient environment.
• Maintains knowledge related to the operations of their department.
• Works collaboratively with all levels of the hospital interdisciplinary team and promotes the team concept within their department and hospital wide.
• Demonstrates positive customer service and fosters positive employee relations.
• Is supportive of hospital initiatives and projects and functions as a positive change agent.

• Manages all aspects of Healthcare construction projects including; regulatory submissions, budgets, schedules, the design process, construction process, quality control, and adherence to project specifications and drawings.
• Develops and submits capital budgets and reports variances as required
• Manages the purchasing process including; design services, construction services, materials purchasing and reviewing and approving invoices.
• Maintains project records including; design drawings, submittals, as built, correspondence, regulatory submissions, financial statements, and all other project information.
• Assures compliance with Federal, State, and Local regulations and accreditation standards. Including: The Joint Commission, New York State Building and Health Departments, City of White Plains Building and Public Safety Departments, United States Department of Housing and Urban Development, National Fire Protection Association standards, AIA Guidelines for the Construction of Healthcare Facilities, and others as required by individual projects.
• Develops end user programs by directly overseeing design meetings with facility employees and design consultants.
• Develops project equipment lists and requirements by directly overseeing design meetings with facility employees and design consultants. Including Department Managers, Biomedical Engineering, Telecommunications, Information Technologies, Building Services, and Plant operations.
• Develops project budgets to be presented to Facility administration and regulatory agencies, and used for overall project design parameters.
• Develops regulatory review packages. Including submissions to New York State Health Department, City of White Plains Building Department, United States Department of Housing and Urban Development, and others project depending.
• Provides direct supervision of design consultants as required by ongoing projects. Including review of design documents for compliance with end user programs, facility standards and needs, regulatory agency requirements and codes.
• Provides direct supervision of contractors working on facility grounds including: scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance.
• Work with the facility staff on facility construction projects. Including: scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance.

• Submits all other work reports as required/requested by the Division Administrator.
• Assures completion of staff orientation, annual and ongoing competency and education requirements.
• Attends and participates in educational programs or activities to maintain current level of knowledge or expertise to manage department.
• Participates and assures department involvement in ongoing Performance Improvement initiative as required. Submits reports as required.
• Utilizes multiple methodologies to communicate information.
• Adheres to safety standards for employees and patients.
• Participates in committees, task forces, projects, etc. as required.
• May provide direct supervision of department staff including: scheduling, adherence to job specifications, quality of work placed, safety, and regulatory compliance.

• Performs all other related duties as assigned
• Ability to make presentations to Hospital leadership and regulatory commissions

Education & Experience Requirements

Core Competencies

Physical/Mental Demands/Requirements & Work Environment

May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.

Primary Population Served

Location: White Plains Hospital ¡ OPM
Schedule: Full Time, Day, Mon-Fri 8-5