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Overview:

In conjunction with Project Management leadership, the Project Manager manages the planning, implementation, and tracking of specific short and long-term projects in support of the organization’s overall business strategies and goals. In addition, the Project Manager will liaise with internal customers, functional leadership, and vendor partners as necessary, in order to receive and disseminate vital project information and coordinate project activities that will ensure project deliverables meet or exceed expectations.

Responsibilities:

Plan the project

• Define the scope of the project based on criteria set by senior management
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
• Determine the resources (i.e. time, money, equipment) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with senior management and key stakeholders
• Determine the objectives and measures upon which the project will be evaluated at its completion

Staff the project

• In consultation with the appropriate manager, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities
• Manage project staff according to the established policies and practices of the organization
• Ensure that all project personnel receive an appropriate orientation to the project

Implement the project

• Execute the project according to the project plan
• Develop forms and records to document project activities
• Set up files to ensure that all project information is appropriately documented and secured
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

Control the project

• Provide reports on the project for management and stakeholders on a regular basis as outlined by the policies of the organization
• Monitor and approve all budgeted project expenditures in compliance with company purchasing policy
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis as outlined by the policies of the organization
• Manage all project funds according to established accounting policies and procedures
• Ensure that all financial records for the project are up to date
• Prepare financial reports and supporting documentation for management and stakeholders on a regular basis as outlined by the policies of the organization

Evaluate and Close the project

• Ensure that the project deliverables are on time and within budget at the required level of quality
• Evaluate the outcomes of the project as established during the planning phase

Obtain user acceptance and close out the project by providing written reports (Lessons Learned, Project Closure Report) as outlined by the policies of the organization

Formal Education & Certification

• Bachelor’s Degree in Project Management or related experience is preferred
• Project Management certification from a PMI accredited program preferred
• Project Management Professional (PMP) Certification preferred

Knowledge & Experience

• A Project Management or Project Coordinator background with 3+ years of experience in managing complex projects
• 3+ years Microsoft Office
• Microsoft Project and Visio experience a plus
• Strong knowledge of applicable privacy practices and laws such as HIPAA