At INTEC Group, we’re about two things: people and design. More specifically, we’re about how design affects people. How they work, how they connect and how they find fulfillment. We believe design has the power to enhance the human condition, and we are passionate about doing just that.
Your Role
As the Office Manager of our INTEC Group Fairfax corporate headquarters office, you will be* the *go-to person for all things requiring support and administrative assistance in our highly collaborative, studio environment. You will be asked to help with a wide variety of tasks, from greeting clients when they first arrive at our office to providing general team support in the form of scheduling, ordering, copying, filing, scanning, organizing, and an array of responsibilities in between. Basically, any tasks that keep our daily operations running smoothly and/or supports the success of our work and client deliverables will be fair game. Some days will be busier than others, but you will rarely (if ever) be bored and can expect no day will ever be the same!
As an Office Manager on the INTEC Group team, you will:
- Manage the overall day-to-day office operations; i.e. supply inventories and ordering, package preparation and mail distribution, light housekeeping and organizing, equipment management, etc.
- Be the “face” of INTEC Fairfax by greeting guests and alerting internal staff of their arrival.
- Work across departments to assist team members with data entry, printing, scanning, filing and miscellaneous tasks related to smooth office operations and/or project deliverable support.
- Assist in planning and coordinating internal and external office events and brand initiatives; place catering orders and make travel arrangements as needed.
- Correspond with external vendors and product reps, as needed.
- Monitor incoming calls and direct callers to the appropriate individuals.
- Be a champion of our office policies, standards and procedures.
- Have the reputation of being a supportive, collaborative team member.
- Take a proactive approach toward resolving problems and demonstrate initiative in performing tasks, both specified and open-ended.
- Remain flexible; willingly accept whatever tasks need assistance with a smile and a positive, “can do” attitude.
Qualifications needed to be successful in this role include:
- College degree preferred.
- A minimum of 3-5 years of office management/operations experience and/or can demonstrate an increased level of responsibilities, along with experience in general and executive level administration, is required.
- Prior experience working in architecture, design or creative studio with knowledge of industry terminology is a huge plus.
- Professional, articulate and detail-oriented with excellent communication skills.
- Trustworthy and mature; ability to maintain a high level of confidentiality and discretion with regard to project, business and personnel matters.
- Proficient in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with the Adobe Creative Suite and Deltek Vision is not required but will get you bonus points.
- Regardless of age or experience, possess a level of high emotional intelligence with the natural ability to connect to people.
Qualified and interested candidates should a cover letter and resume in ordered to be considered.
Why INTEC Group?
Hopefully it’s not news to you that INTEC Group is a forward-thinking, fully integrated Architecture and Interior Design Firm. What you might not know is that we focus on people; our corporate vision being: to enhance the human condition. You may be asking yourself, what does that mean? Well, here are a few examples: When it comes to our firm, each employee gets a view, a voice, or a vote. This means that everyone has the opportunity to be involved in the direction of the firm and we collaborate to achieve goals – together. Our clients are mission-driven companies that we empower through innovative and influential design solutions. This means exactly how it sounds; we’re good at design and we design for people. Lastly, we make it a priority to give back to others. As a firm and as individuals, we like to stay involved in our communities.
If you’re looking for more, our comprehensive benefits include medical, dental, vision, disability, flex spending, 401K, paid holidays and a generous PTO policy. We could go on and on about all of our differentiators that set us apart, but if you’re the right fit, you’ll have plenty of time to learn more!
Check us out at http://www.intecgroup.net.
Job Type: Full-time
Salary: $50,000.00 to $60,000.00 /year
Experience:
- Microsoft Office: 3 years (Preferred)
- admin support in an Architecture or Interior Design firm: 3 years (Preferred)
- Office Support: 3 years (Preferred)
Education:
- Associate (Preferred)
Location:
- Fairfax, VA (Required)
Work Location:
- One location
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Flexible schedule
- Parental leave
- Professional development assistance
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
- A job for which all ages, including older job seekers, are encouraged to apply
Schedule:
- Monday to Friday
- No weekends
Find one job in US 