Harley-Davidson Office Manager

Harley-Davidson Office Manager

MOST WANTED Harley-Davidson is a fast-growing dealership in Dodge City, KS. We are looking for an extremely organized, self-directed, detail oriented, Office Manager to join our team.

MUST POSSESS:

• Ability to solve problems without guidance
• Exceptional customer service skills including phone etiquette
• Excellent computer skills including knowledge of Microsoft Office Suite, fast typing skills; 10-key
• Ability to organize office operations and control correspondence
• Strong written and verbal communication skills and the ability to work well with all levels of employees within the organization
• Ability to prioritize work and work in a self-directed and fast-paced environment
• Ability to understand paperwork and numbers, expertise in accounts payable and receivable, and daily cash reconciliation
• Ability to maintain confidential information
• Ability to follow directions well
• Ability to maintain a schedule and meet deadlines independently on certain cyclical tasks

PREFERRED QUALIFICATIONS:

• Bachelor’s or Associate’s Degree in Business or Accounting
• Knowledge of vehicle title work
• Experience using Lightspeed
• Experience and/or desire to work in the motorcycle industry
• Motorcycle endorsed license
• Bilingual English/Spanish

JOB RESPONSIBILITIES:

Bookkeeping-

• Reconcile cash, check and credit card receipts to prepare bank deposit daily, with accuracy and timeliness.
• Prepare mail and packages for the postal service.
• Travel to the bank and post office daily.
• Reconcile inventory receipts with invoices, research differences, and work with departments to make corrections.
• Reconcile any invoices in the accounts payable schedule that cannot be verified by a vendor or invoice.
• Communicate to vendors for credit card payments.
• Process credits from vendors.
• Process utility and expense invoices.
• Provide management with accounts payable estimates for cash flow purposes as requested.
• Answer and research accounts payable inquiries.
• Process remittances and any cancellation requests for warranties (Gap, Service, T&W, etc.)
• Process refund checks as needed.
• Reconcile the credit card statement with backup invoices monthly.
• Maintain vendor files, various logs, spreadsheets, and lists.
• Assist in monthly, quarterly, and annual reporting and filings as needed.
• Handle miscellaneous office work and assist with special projects as needed.

Title Work-

• Prepare tax and title documents.
• Submit all legal transfer documents to the DMV.
• Receive and process paperwork from the F&I department.
• Prepare payoff checks for new vehicles and trade-ins.
• Post vehicle sales and purchases.
• Input inventory control information.
• Register extended service policy contracts.
• Prepare trade-in & incoming vehicle jackets.
• Ensure that name and address files are updated on an ongoing basis.

APPLICATIONS MUST BE SUBMITTED BY DECEMBER 23, 2019.

This is a full-time position and applicants must be available to work Tuesday through Saturday.

Pay is commensurate with applicant’s training, education, and experience.

We are a drug and alcohol-free workplace.

Job Type: Full-time

Experience:

• Lightspeed: 1 year (Preferred)
• Harley-Davidson Dealership: 1 year (Preferred)
• office management: 2 years (Preferred)

Education:

• Bachelor’s (Preferred)

License:

• Driver’s License (Required)
• Motorcycle Endorsement (Preferred)

Work authorization:

• United States (Required)

Additional Compensation:

• Store Discounts

Work Location:

• One location

Typical start time:

• 9AM

Typical end time:

• 5PM