Executive Assistant to the CEO

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Company: WorkWave
Location: Holmdel, NJ

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Benefits
Pulled from the full job description
  • Employees can expect a robust benefits package, including health and dental, generous paid time off and 401k with company match
  • AND BEYOND…
  • Tuition reimbursement
  • Financial wellness and employee discount programs
  • Health and wellness focused work environment – optional standing desks and office fitness challenges
  • 401K-9 Doggie Daycare Discount Program
  • Charitable donation match program
Full Job Description
Are you a dynamic, self-starter committed to supporting our Chief Executive Officer? Are you comfortable working in a fast paced environment? Then we have the perfect opportunity for you! We are looking for an Executive Assistant to the CEO. The perfect candidate will be well versed in domestic and international travel, very thorough and above all trustworthy.

WHAT YOU’LL DO:

  • Provide critical support to the CEO including calendar and task management; drafting agendas and materials for meetings, business travel, etc.; receive and filter all communications to the President & CEO; conduct continuous follow up on pending items.
  • Assist the CEO in preparing for Board meetings (US & Global); maintain minutes.
  • Coordinate domestic and international travel arrangements for CEO (flights, hotels, etc.)
  • Act as gatekeeper, assist reception staff and coordinate office visits for high profile guests.
  • Support and develop administrative processes and goals to ensure smooth flow of communications.
  • Maintain files and security of confidential information.
  • Provide support for various projects and events, as needed.

WHAT YOU’LL NEED:

  • 3-5 years experience supporting C-Suite team members.
  • Experience with travel arrangements is required.
  • Technically savvy with advanced knowledge of GSuite, Outlook, and Microsoft Office.
  • Organized self-starter attitude, extremely attentive to detail and able to adhere to tight deadlines.
  • Works well independently and as a highly integrated team member.
  • Ability to prioritize, manage and efficiently complete multiple projects to meet shifting needs and deadlines.
  • Experience presenting work to multiple audience levels.
  • Excellent verbal and written communication skills.
  • Enjoy working in a fast-paced, startup environment.
  • Additional general Executive Personal Assistant duties upon request.
A FEW WORDS FROM THE HIRING MANAGER:
“We are looking for a savvy Executive Assistant well versed in booking domestic and international travel, booking C-Suite meetings and a comprehensive note taker. The perfect candidate will be as flexible as they are reliable.”

WHAT YOU SHOULD KNOW ABOUT US:
  • We are laid back but buttoned up. We have a casual work environment with a passion for developing creative, innovative best in class solutions that directly contribute to the success of our customers
  • We give a damn and deliver service and solutions that make a real difference in the lives of our clients and their businesses
  • We embrace quirkiness by openly accepting others as they are and building strong partnerships based on trust
  • Teamwork and collaboration is key to help our colleagues and customers solve their challenges
  • Our team is energetic, fun, naturally inquisitive and eager to make an impact, we invite you to join us!


CUT THE COMMUTE!
  • This position is based at our state of the art home office in the historic Bell Works complex located in Holmdel Township, New Jersey
  • With everything you could find in a great downtown – from restaurants and retail to art and culture the Bell Works “Metroburb” is a microcosm of innovation, possibility, and inspiration and WorkWave is proud to be a part of it
  • We work hard but play hard too…need a break? Kick back in our common area, play a game of arcade basketball, video games in our game rooms or face off in a ping pong match


RELAX, WE’VE GOT YOU COVERED:
  • Employees can expect a robust benefits package, including health and dental, generous paid time off and 401k with company match

AND BEYOND…
  • Tuition reimbursement
  • Stay hydrated and recharge with plenty of water, coffee and tea
  • Financial wellness and employee discount programs
  • Health and wellness focused work environment – optional standing desks and office fitness challenges
  • 401K-9 Doggie Daycare Discount Program
  • Charitable donation match program
  • Opportunities to participate in charitable events and give back to the community


GROW WITH US:
  • We understand the impact of attracting and keeping top talent and reward intellectual curiosity and a thirst for personal and professional growth
  • Encouraging our employees that already have an intimate knowledge of and passion for our products to apply for other roles within our walls just makes sense!

JOIN OUR WINNING TEAM!
  • 7 Time winner of Best Place to Work in New Jersey by NJBiz
  • WorkWave has been recognized with multiple awards for its outstanding products, growth and culture, including the Inc. 5000, SaaS Award, IT World Awards, Globe Awards, Silver Stevie Award for Employer of the Year, and Best Place to Work Inc. Magazine