Administrative Assistant – Exec Director of C&I

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Company: Beaumont ISD
Location: Beaumont, TX 77706

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Beaumont Independent School District


Job Description


JOB TITLE:

Administrative Assistant


CLASSIFICATION:

Nonexempt


REPORTS TO:

Executive Director of Curriculum & Instruction


PAY GRADE:

Para7

235 days worked


LOCATION:

Administration Annex


DATE REVISED:

Dec. 2, 2019


FUNDED BY:


PRIMARY PURPOSE:

Assist the Executive Director of Curriculum & Instruction with duties including handling phone calls/emails, inputting and processing requisitions, acquiring quotes, facilitating vendors, maintaining and revising calendar events, event planning and coordination, maintaining accurate time punches for the C & I department members, inputting travel requests, copying and assimilating training materials.


QUALIFICATIONS:


Education/Certification:

  • High school diploma or GED


Special Knowledge/Skills:

  • Proficient skills in typing, word processing and file maintenance
  • Effective interpersonal skills
  • Basic math skills


Experience:

  • One to three years of secretarial experience preferred


MAJOR RESPONSIBILITIES AND DUTIES:

  • Prioritize, organize, and manage work activities in areas involving acquiring accurate quotes, inputting and processing requisitions, facilitating travel requests, telephone related functions, maintaining accurate time swipes for the department, security functions and other areas as directed.
  • Follow both written and oral instructions accurately.
3. Exercise appropriate telephone etiquette, take reliable messages, and route to appropriate staff. Has minimum of personal calls. Operates departmental communication system as directed.
4. Follow all business office protocols.
5. Must have a good working knowledge of computer software systems utilized by department.
6. Maintain a high personal standard in the following areas: attitude, cooperation, dependability, judgment, initiative, and self-improvement.
7. Perform routine bookkeeping tasks, including arithmetic calculations for the department. (Requisitions, work orders and related items.)
8. Carries out directives set by the Administration and by the Executive Director of Curriculum & Instruction in accordance with BISD Board Policies and administrative regulations.


EQUIPMENT USED:

  • Uses computer, printers, typewriter, copiers, calculators, multi-line phone system, radio communication equipment, fax machine.


WORKING CONDITIONS:


Mental Demands

  • Maintain emotional control under stress
  • Work with frequent interruptions


Physical Demands

  • Prolonged use of computer
Some light lifting of boxes or supplies


Environmental Demands

  • Normal office environment

The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice.

Approved by Immediate Supervisor:

Date:

Reviewed by HR Director:

Date:

Received by Employee:

Date: