Executive Assistant to CEO

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Company: DFM Solutions
Location: Detroit, MI 48226 (Downtown area)

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EXECUTIVE ASSISTANT

DFM is seeking to hire an Executive Assistant with a minimum five years of experience. The Executive Assistant will provide personal and corporate assistance to the CEO/President of DFM Solutions. This position requires exceptional organizational, administrative, and interpersonal skills, as well as critical thinking to problem solve in a fast-paced environment. The successful candidate must have strong communication, scheduling and multi-tasking skills.

Executive Assistant Responsibilities:

  • Provide comprehensive support to the CEO/President of DFM Solutions
  • Managing complex calendar including scheduling and confirming meetings both internally and externally
  • Handling sensitive information with good judgement, discretion and utmost confidentiality
  • Organizing conference calls and meetings
  • Making/distributing copies of meeting agendas, managing incoming and outgoing mail, and answering calls
  • Assisting with events, booking venues and ordering necessary event materials
  • Scheduling travel arrangements along with all expense reporting
  • Preparing memos, letters, reports, procedures, and other documents as required
  • Prioritizing tasks, phone messages, emails, and mail
  • Performing all other duties and responsibilities as assigned

Executive Assistant Qualifications

  • Bachelor’s degree and three years of administrative experience in an executive level setting, or Associate degree and five years of experience, or an equivalent combination of education and experience
  • Excellent verbal and written communication skills
  • Exceptional organization skills with focused attention to detail
  • Proficient in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
  • Experience scheduling travel, meetings, and logistics
  • Strong interpersonal and relationship-building skills
  • Must be flexible and willing to take initiative
  • Experience in coordinating projects with cross-functional teams
  • Ability to solve complex problems with keen instincts and organizational experience
  • Must be able to meet deadlines in a fast-paced environment

Job Type: Full-time

Experience:

  • Executive Assistant: 5 years (Required)

Education:

  • Bachelor’s (Preferred)

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off
  • Professional development assistance
  • Tuition reimbursement

Typical start time:

  • 8AM

Typical end time:

  • 5PM

Schedule:

  • Monday to Friday