Executive Assistant to CEO

The company

We are a highly regarded independent PR Agency specializing in the development and delivery of high-profile media coverage.

Our main office in New York City on the Upper West Side. We also have a satellite office in Southampton. The firm specializes in media relations and image/brand development. Our range of work includes luxury brands, philanthropic organizations, hotels, restaurants, and top-tier nightlife venues. We also represent art, fashion and beauty clients, architects, interior designers, celebrities, social figures, and experts in the health and wellness fields.

We are a boutique agency that works closely with each other on an interesting mix of projects. We take personal responsibility for clients but support each other in our work. We have fun while ensuring success for our clients.

Please apply if you are interested in joining a fast-paced environment and using your skills and creative juices to grow professionally in a dynamic agency that affords a great lifestyle while providing challenge and limitless opportunities to shine and advance quickly based on merit.

The perks

• Competitive salary
• Summer Fridays, Vacation, Sick Days,
• Fun & productive workplace
• Bi-annual office events
• Regular Office get-togethers

The role

The role is for the Executive Assistant to a company’s Founder, with an interest for a future PR or communications career. The candidate will perform office duties (phones, client records, CEO’s personal and travel schedule, and editorial assistants) during the day and assist with PR events some evenings. This is a fantastic opportunity for a college graduate with a concentration in English, Communications/PR, and Marketing.

The role is full-time. Mondays through Fridays (9am-6pm) are required, can be trained for evening events.

Qualifications:

· College graduate

· Excellent verbal, writing, and organizational skills

· Refined, poised presence on the telephone and with clients

· Experience in office administration is not required, but a plus

· Experience with general IT troubleshooting

· Energy and ability to keep up in a fast-paced office

· Resilient and ambitious

· Comfort in fast-paced environment with ability to balance multiple projects and interface with senior level

· Attention to detail

· Fast typist (wpm 70+)

Responsibilities [including, but not limited to]:

· Measuring the priority of calls, emails, and other communication to ensure swift and timely responses

· Maintaining office administrative tasks, such as scanning, updating files, client clippings, general IT troubleshooting, answering phones, organizing in-house communications, and upholding well-timed initiatives and follow-ups

· Assistance to the Founder, such as scheduling, assisting the editorial and PR teams, organizing records, PR project/event coordination

· Working with editorial assistants and knowing when to ask for support

· Preserving an upbeat, hard-working, and patient disposition

· Working with social media, PR and editorial teams and acting as a liaison between them

· Working in collaboration with cultural institutions and thought leaders on personal projects

· Confidence on the phone and in-person with new people

Job Type: Full-time

Salary: $30,000.00 to $35,000.00 /year

Experience:

• Executive Assistant: 1 year (Preferred)

Education:

• Bachelor’s (Preferred)

Language:

• English (Required)

Work Location:

• One location

Benefits:

• Paid time off

Schedule:

• Monday to Friday