Assistant Project Manager, Design & Construction Services

GENERAL SUMMARY

The Assistant Project Manager (“APM”) will be responsible for supporting multiple projects and clients.

APM’s need to have a constant comprehension of project scope, budget, schedule and quality to support team recommendations in the best interest of our clients. APMs are expected to take an active role, supporting timely and cost-effective delivery of projects through all phases of a project including, project justification, requirements definition, funding, programming, site selection, team sourcing and structure, budgeting, scheduling, design development, permitting, bid leveling, value engineering, construction administration and commissioning, FFE and Special Systems procurement and installation, and relocation.

The APM is expected to work with PM’s/SPM’s to execute projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• The APM will achieve proficiency in each aspect of project management.

Project Management:

• Project Planning – Documentation of Project Requirements from the Owner, and the contribute to the development of conceptual budgets and schedules based on the define requirements

• Vendor Sourcing – we expect each APM to support the development of RFPs and assist in managing the sourcing process for all key vendors required to deliver our projects. This typically includes an Architect, MEP / FP Engineer, Commissioning Agent, General Contractor / Construction Manager, IT Design Consultant, and 3rd Party Testing & Inspections.

• Vendor Management – each APM will coordinate with vendors engaged on the project.

• Meetings – we expect each APM to provide administrative support for meetings to include developing agendas and issuing meeting minutes and action items.

• Documentation – the APM is expected to establish, organize and maintain project specific records for every project. This includes maintaining MGAC’s folder structure, maintaining / managing budgets, maintaining / updating schedules, meeting minutes, contracts, insurance certificates, RFPs, invoices, RFIs & Submittals, Design Documents, Close Out Documents, etc.)

• Design Management – the APM is expected to coordinate the entire design process from initial Programming Working Sessions through Final CDs (and Bulletins, Modifications if appropriate). The APM is expected to work with their MGAC team to develop key Milestone Deliverable dates, which will be incorporated into all vendor RFPs, and then proactively coordinate with the design team to meet those dates. This includes assisting in identifying the long lead items and establishing milestones or bid packages to support the procurement of those items within the critical path schedule.

• Reporting – the APM is expected to assist with executive reports for projects and programs reports in MS Office Suite software (Power Point, Word, Excel, etc.) to provide input for updates to the client on the health and performance of the entire project or program’s scope, budget and schedule. These reports shall identify project status and highlight any project risks, escalations and decisions for the client. The reports may also include the development of key metrics and analytic tools to support this accomplishment.

• Invoices – we expect the APM to assist with review, approvals and processing Invoices for all projects. This will include all vendors contracted to the client.

• Budgets – we expect the APM to work with their MGAC team to develop a conceptual cost estimate for projects, and to also manage and maintain project financial records. The APM shall also review and work to manage contractor estimates and budgets. This includes budget reviews, variance analysis, value engineering, scope adjustments, etc. to manage the overall project scope, budget, and schedule.

• Schedules – APM should assist in developing a conceptual project schedule based on their experience and project requirements and be able to use tools to manage projects within the define schedule milestones.

• Correspondence / Communications – we expect the APM to be able to communicate with all members of the project team, including the client.

Education: Bachelor’s Degree (BA or BS) from a four-year college or university, or equivalent training, education, and experience in a related field (Engineering, Construction Management, or a related field to the Construction Industry).

Experience:

• APM: 3+ years’ experience

Candidates with commercial construction project management, analytical skills, and sound judgment are preferred.

Acceptable experience includes any combination of the following:

• Project Management
• General Contractor / Construction Manager
• Mechanical or Electrical Engineering (Design)
• Architectural Project Management / Construction Administration

Work Hours: Office Hours are 8:30 AM to 5:30 PM, Monday through Friday.

While a standard working day is a minimum of eight working hours, it is incumbent on each employee to provide the highest level of support to meet the needs of our clients, and therefore often requires more than an eight-hour standard.

Projects often involve activities that must be executed during nonworking hours. This will be specific to the given client, the project and their specific work rules. Certain activities could be performed during nights (6:00 PM to 6:00 AM) and on weekends (Saturday and Sunday).

MGAC is responsible for managing and coordinating the efforts of other professionals performing work at these times which may require MGAC presence and/or involvement during these off hours.

Travel: Likely

As the Owner’s Representative, projects require travel. As such, PMs are expected to travel to support our clients. Typical travel is approximately 2 to 3 days onsite depending on the phase and specific demands of a project.

Computer Skills: Required

Each APM is expected to be proficient with the following software applications (at a minimum):

• MS Office (Word, Excel, Outlook, etc.)
• MS Power Point
• MS Project
• Adobe Acrobat (or Blue Beam, Nitro pdf, and other pdf developers / editors)

Attributes: Preferred

• Positive attitude
• Passion for construction and our industry
• Integrity – behaves consistently with the MGAC Way
• Flexibility – is flexible with the ever-changing world of technology, design, construction, and means and methods
• Time Management – understands and knows what tasks are more important than others and what needs to be solved immediately and what can wait; able to multi-task effectively; excellent organizational skills
• Self-motivated and proactive – takes initiative and seeks responsibility
• Self-development – seeks continuous improvement of knowledge and abilities
• Ability to adapt quickly and learn new tasks independently
• Ability to recognize quality
• Ability to consistently demonstrate concise verbal and written communication, and create clear and accurate documentation
• Ability to generate creative ideas to improve performance.

PHYSICAL JOB DEMANDS:

Reaching above and below, stooping and bending. Lifting/carrying/moving up to 50 pounds. Manual dexterity to operate office equipment, files, and performs specialized skills. Needs a high degree of concentration in a busy office, flexibility and an ability to thrive in an open work environment.

EEOC/M/F/V/D