Director of Finance

TITLE: Director of Finance

DEPARTMENT: Business

REPORTS TO: CFO

EMPLOYMENT STATUS: Regular Full-Time

REG. HOURS WORKED: 40 / Week, Exempt

JOB SUMMARY:

Reporting to the Chief Financial Officer, the Director of Finance is responsible for overseeing the agency’s program and agency-wide budgeting, day-to-day operations of government and other grant billing, receivables, payroll, all accounting transactions, balance sheet analysis and financial reporting in accordance with GAAP. S/he will be the resident GAAP expert, with deep and current experience in financial reporting and fund accounting. This position will lead the department in the assessment, development and implementation of the agency accounting policies and procedures. The Director of Finance directly supervises the Manager positions in the Accounting Department. The Director of Finance will ensure systems and procedures are in place to support effective program services and to prevent audit findings. This position will work across the organization to educate staff regarding accounting procedures and also explore how the accounting function can support program operations. The Director of Finance is responsible for ensuring that accurate, timely and effective accounting, regulatory, grant and audit requirements are met and that practices are in accordance with established accounting practices and all pertinent laws and regulations.

ESSENTIAL FUNCTIONS INCLUDE, but are not limited to the following:

• Responsible for all day- to-day accounting activities and ensuring that accounts, ledgers, and reporting systems are accurate, timely, efficient, properly documented and compliant with appropriate GAAP standards and regulatory requirements.

• Plan, organize, assign, supervise, and review the work of assigned staff; train staff in work procedures; provides policy guidance and interpretation to staff; develops, maintain and monitor work plans to achieve department goals and objectives; responsible for recruitment, hiring and ongoing performance evaluation of direct reports, with CFO oversight. Maintain internal control and safeguards for cash, investments, fixed assets and vendors. Maintain internal accounting controls for employee credit cards, client savings account, agency wide petty cash accounts, and representative payee account.

• Maintain and develop accounting policy and procedures. Enforce compliance with Financial Accounting Policies and Procedures, Funding Sources’ funding terms and conditions, and OMB’s Uniform Guidance.

• Support financial revenue and expense allocation methodology to ensure compliance with all funding entities and ensure agency cost allocation plan is consistently applied.

• Lead in the preparation of the agency budget.

• Oversee the preparation of program budgets including government contracts as well as foundation and corporate grants. Will oversee the formal modification of these budgets during the contract/grant period.

• Create and maintain effective management tools such as profit and loss statements and ongoing financial projections. Lead department team for purposes of presenting and discussing financial results, financial planning and problem solving with Program Directors. Support monthly actual to budget variance analysis. Recommend to CFO and CPO a plan of action based on variance analysis as part of the management decision process and to ensure alignment to organizational goals and objectives and to provide meaningful reports to all stakeholders.

• Prepare the monthly package for the Board of Directors Finance Committee meetings and prepare meeting minutes to present to the committee for review and approval.

• Oversee the USHS payroll process to ensure that payroll is processed accurately, timely and recorded appropriately. Identify areas for enhancement of ADP services and integration with the accounting software.

• Manage and track the performance of invested assets in keeping with policies and investment guidelines established by the board of directors.

• Establish and oversee maintenance of the USHS fixed assets schedule, ensuring accurate additions, deletions, and depreciation.

• Supervise staff to ensure thorough monthly analysis and reconciliation of all balance sheet accounts, and for accuracy of journal entry preparation month-end accrual calculations and timely posting of all receipts and disbursements.

• Oversee the annual independent audits for USHS and Euclid Villa Partnership. Primary contact with external audit team before, during and after field work. Manage the timely and accurate preparation of all audit schedules to support the agency’s annual Single Audit. .

• Prepare Tax Return (federal forms 990 and 1065) organizer provided to USHS by audit firm including all related documentation support and responsible for annual property tax reports and related waivers.

• Supervise annual Workers Comp audit and assists with annual retirement plan audit

• Oversees the preparation of budgets for grants proposals, financial reports for grant reports and assigns duties and responsibilities related to government audits.

• Assist the CFO in the areas of process improvements, payroll, audits, cash flow planning and treasury management, cost allocations, and system and coding efficiencies.

Other Functions

• Serve as liaison with major vendors, delegating as appropriate.

• Other duties as assigned.

PHYSICAL AND MENTAL REQUIREMENTS AND WORK ENVIRONMENT:

• Work indoors in temperature controlled environment and occasionally exposed to outdoor weather and driving conditions. The noise level in the work environment is usually moderate.

• Stand and sit for long periods of time; move and walk to various locations; climb, stoop, kneel, reach, pull, push, bend, twist, and occasionally lift and or move objects. Use hands to finger, handle or feel.

• See, hear and speak clearly in order to give and receive information and instructions.

• Ability to interact with other employees, clients, customers and members of the public.

• Ability to respond effectively to sensitive inquiries or complaints.

• Ability to work effectively under time constraints and stressful work conditions, prioritize work, multi-task, and adapt to changing work demands.

• Complex reading and writing skills, memorization skills, analytical/perceptive/comprehensive capabilities, judgment and decision-making capability.

• Ability to work independently, with others, around others, has verbal contact with others, face-to-face contact with others, prioritize work and make decisions.

• Gather, analyze, synthesize, and classify information.

• Perform arithmetic operations.

• Transcribe, enter, and post data.

• High level of concentration and attention to detail for extended periods of time.

• Requires use a computer keyboard for long periods of time.

• Able to travel to off-site meetings.

• Able to work occasional evenings.

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent organizational, interpersonal and communications skills.

• Advanced skills in Microsoft Windows, Microsoft Office (Word and Excel), Financial Edge and payroll database. ADP experience strongly preferred.

• Understanding of allocation methodology.

• Knowledge of GAAP and CFR Uniform Guidelines

• Knowledge of the full process of government contract billing.

• Thorough understanding of the complete payroll process from master records to liabilities.

• Understanding of investment and endowment management; ability to appropriately reconcile related records.

EDUCATION, TRAINING AND EXPERIENCE:

• Bachelor’s Degree with emphasis in Accounting.

• 5 – 7 years progressively responsible, management-level supervisory experience in financial administration required.

• 5 – 7years in nonprofit financial management is preferable but not required; equivalent experience with financial management in an industry with similar accounting methodology may be considered.

• Experience with A133 audits and Workers Compensation audits in a supervisory role.

• Strong general accounting experience.

• CPA or a similar license is desirable.

Union Station Homeless Services is an Equal Opportunity Employer