Director of Business Services

The Position

The Director of Business Services is a full-time, exempt position at Peninsula College. This position reports to the Vice President for Finance and Administration and provides leadership and direction in college-wide business, financial and budget operations, including policy and procedure development and implementation of grants and contracts. This position has supervisory responsibility for the daily accounting and financial activities of the college including general ledger, accounts payable, accounts receivable (including student financials), revenue/cash accounting, cash and investment management, payroll and fixed asset inventory. This position is also responsible for budgeting, internal controls and workflow with other departments and agencies.

The College

Located in the northwest corner of the United States, Peninsula College is nestled in the foothills of the Olympic Mountains. The main campus in Port Angeles, Washington, overlooks the Strait of Juan de Fuca and the nearby city of Victoria, British Columbia, and has easy access to the Pacific Ocean, Olympic National Park, and Seattle. It is arguably the most beautiful community college setting in the United States. The region is also home to six Native American tribal reservations, which are dispersed across the North Olympic Peninsula.

As a public comprehensive community college with baccalaureate-granting authority, Peninsula College is highly regarded by businesses, schools, and community partners for its culture of innovation, high academic standards, and strategic vision. The College is part of the 34-college Washington State Community and Technical College System and is accredited by the Northwest Commission on Colleges and Universities.

The College serves more than 4670 students (1400 FTE) through its main campus and Port Townsend and Forks campuses, its correctional facilities, community education, and its online course offerings. The College community is vibrant, engaged, and known for its commitment to serving the diverse needs of the local communities across its 3,600 square mile service district.

The College culture is defined by its Guiding Principles and its shared governance model, which values respect, open and honest communication, integrity and collaboration. The College is a leader in the Guided Pathways work in Washington State, and is deeply engaged in creating institutional change to support this vision. The College is highly regarded as a warm and welcoming place.

Essential Functions

• Manage financial operations, planning, cash and investment management effectively and efficiently; develop and maintain systems to properly account for all college funds and property, report on financial activity, and audit all college accounts and records.
• Manage all financial processes consistent with requirements of the Washington State Auditor’s Office, Office of Financial Management, and the State Board for Community and Technical Colleges.
• Manage and perform highly specialized and complex accounting activities such as payroll; bank reconciliation, general ledger reconciliation; research and analyze accounting problems and implement necessary corrective action.
• Maintain accurate and timely accounting systems and methods for management of state funds, capital funds, cash and investments, and required and optional reports consistent with state standards and procedures.
• Manage and monitor the operating and capital budgets and monitor fiscal and biennial expenditures to state appropriations and local funds.
• Manage and direct the development of the college annual operating and assist with the capital budgets within the prescribed state regulations and limitations; advise the vice president on budget matters and policies.
• Advise and work with college administrators and staff on developing, implementing, and enforcing financial policies, procedures, and compliance issues.
• Implement and direct accounting policy with college policy and activities; provide for continuing technology support to include developing and implementing required changes and procedures; implement and maintain adequate controls to ensure compliance with laws, regulations, and policy.
• Provide direction, guidance, and training to department staff that promotes high levels of integrity, customer service, and quality performance.
• Authorize college disbursements, invoices, fund transfers, revenue and expense transfers, and other payments subject to college policies and procedures; supervise timely reconciliation of college bank accounts.
• Direct preparation of tax and financial reports as necessary; respond to information requests as necessary.
• Act as liaison with state treasurer, Office of Financial Management, state auditor’s office, State Board Office, bank, vendors, and other colleges and agencies as necessary.
• Manage and maintain college internal controls and processes; perform risk assessment; supervise audits and initiate corrective action.
• In conjunction with the Foundation’s Executive Director, direct and monitor Foundation’s accounting; serve as liaison to the Foundation’s development efforts.
• Develop and manage the college records retention and archival operations.
• Serve and represent the college on community and technical college system councils and committees; serve on college committees and participate in professional development activities as appropriate.
• Supervise, train, and evaluate assigned staff; develop and monitor performance in conjunction with staff annual growth/professional development plans; back up other college staff as necessary.
• Assist the vice president and other college administrators as necessary; assume and effectively discharge other duties as assigned.

Qualifications

• Demonstrated understanding and knowledge of accounting and financial systems, Generally Accepted Accounting Principles (GAAP) and State of Washington accounting and fis¬cal management law, rules, and regulations.
• Demonstrated understanding and knowledge of computerized financial management systems; knowledge and experience working with the PeopleSoft or other higher education enterprise resource planning (ERP) systems is strongly preferred.
• Experience supervising all areas of accounting preferred; demonstrated supervision/management leadership experience.
• Excellent communication and interpersonal skills; ability to discuss complex financial matters with non-financial personnel; use of tact, discretion and courtesy in communications; ability to work effectively with diverse populations.
• Strong organization and planning skills; high level of technical expertise, excellent computer skills.
• Due to the diversity of the college population, we encourage applicants who are multilingual to apply.

Required work schedule and work environment

• Monday – Friday; normal office hours of operation.

Required education or certificates

• Bachelor’s degree in accounting, finance, business or a related field (or equivalent years of experience) and five years of progressively responsible experience in managing accounting operations. MBA degree, CPA, or advanced degree in related field preferred.

Employment Terms

• Annual full time, exempt position.
• Starting salary: $85,000 – $105,000 DOE.
• Excellent benefits package including medical, dental, life, and long-term disability insurance; paid vacation and sick leave; retirement plan options; optional credit union and tax deferred annuity programs. Peninsula College contributes $939.00 per month towards the cost of the Washington State employee insurance programs. The college also supports professional development.
• Peninsula College is a qualified employer for the PSLF program. If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
• Full-time employees are eligible to apply and participate in the Peninsula College Employee Tuition Program.
• In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Application Procedure

A complete application file will include:

• a college employment application,
• a letter of application addressing specific qualifications of this position,
• a current resume,
• unofficial transcript, and
• three current professional references qualified to assess your experience and ability to perform the duties specified. Please include references’ email addresses and telephone numbers.

Please upload the additional application documents on the last page of your application form prior to submission.

Application materials may be submitted by mail or email to:

Human Resources

Peninsula College

1502 E. Lauridsen Blvd.

Port Angeles, WA 98362

Phone: (360) 417-6298

Applications submitted electronically will be accepted without signatures.

Please visit http://www.pencol.edu/employment to apply.

Peninsula College is an equal opportunity employer.

The successful applicant must be able to document United States employment eligibility. Peninsula College is an equal opportunity employer. Peninsula College does not discriminate on the basis of race, creed, color, religion, national origin, families with children, sex, marital status, sexual orientation, including gender identity, age, honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities. Peninsula College embraces a shared philosophy in our Guiding Principles, please visit http://www.pencol.edu/aboutpc/mission-vision-and-guiding-principles. Coordination of compliance is the responsibility of the Human Resources Officer, PC HR Office, (360) 417-6212.

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Professional development assistance
• Paid time off

Schedule:

• Monday to Friday