Bilingual (Mandarin) Executive Assistant to CEO

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Company: America Chung Nam
Location: Industry, CA

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Job Description

  • Provides direct support to the CEO, anticipating needs, summarizing daily and weekly priorities, managing an extensive calendar, resolving scheduling conflicts.

  • Manages requests for action and information to CEO’s attention, and assists in resolving when CEO not available.

  • Manage day-to-day business and personal matters both inside and outside the office.

  • Communicates on behalf of CEO as appropriate.

  • Drafts, proofreads and edits marketing documents and press releases, as assigned.

  • Works with CEO to create keynote presentations, excel spreadsheets, and various reports.

  • Coordinates with marketing team to ensure appropriate communication on key priorities within department.

  • Organizes, schedules and prepares agendas for team meetings; take notes and assigns action items.

  • Arranges travel and itineraries for CEO, VIP guests, and others.

  • Manage expense reimbursement process.

  • Maintains contact lists and updates databases, as assigned.

  • Greet guests, order office supplies, maintain company calendar, conference room scheduling, process mail.

  • Facilities – office/facility maintenance, vendor management, equipment repairs/upkeep, outages, company notices, keycard distribution

  • Project Management – event planning, facilitate office relocations, sales and design team support.

  • Host and entertain guests; travel with guests as company leader.

  • Provides support for special projects and other duties as assigned by CEO.

Qualifications

Fluent in English and Chinese, both written and spoken

Capable of consecutive and simultaneous interpretations

Capable of translating technical, industrial, and legal documents

Strong communication skills, comfortable of communicating with internal and external contacts via phone, email, WeChat, and other media APPs and platforms.

Able to work extra hours, able to travel for domestic and overseas meetings, able to work in a fast-paced and collaborative environment, able to prioritize multiple tasks

Attention to details and ability to undertake and prioritize multitasks

Bachelor Degree required

Additional Information

All your information will be kept confidential according to EEO guidelines.