Administrative Assistant to the COO

The Administrative Assistant is responsible for assisting the Chief Operating Officer with various operational and administrative tasks.

This person must have a professional appearance and demeanor.

POSITION RESPONSIBILITIES:

• Provide general office support including but not limited to the following;

• Establish and maintain filing systems.

• Following up on general correspondence, both internal and external, as requested

• Generating reports, as requested

• Organizing & filing documents & records

o Tracking due dates, expiration dates, renewal dates, etc.

• Ordering supplies, as requested

• Maintaining meeting minutes

• Prepare meeting agendas, as requested

• Meeting/travel arrangements

• Coordinating schedules

Additional Job Functions and Expectations:

• Proficient in all office programs, including but not limited to Excel (building spreadsheets, using formulas, etc.), Word, Google Drive/G-suite, other programs

• Ability to prioritize tasks & projects

• Ability to communicate & present in a professional manner, both orally and in written communications

• Ability to generate clear, accurate reports and memos at the direction of COO

• Strong attention to detail

• Strong organizational skills & follow through skills

• Ability to multi-task

• Proactive, responsible, independent, self-starter

• Comfortable under pressure, time constraints & deadlines

• Ability to exercise discretion & confidentiality in all areas of the position

• Complete special projects as needed

• Complete any task requested by a supervisor or member of the management team.

• Other duties as assigned.

EDUCATION AND EXPERIENCE:

Licenses or Certificates

• Must have own transportation

o Driving < 10% of the time

• High School Diploma required, AA Degree is a plus

Experience

• Knowledge of clerical and administrative procedures.

• Strong computer skills and proficiency in Microsoft Office programs

• Strong problem solving and analytical skills

• Excellent communication skills, organization skills and attention to detail

Job Type: Full-time

Work Location:

• One location

Benefits:

• Paid time off

This Job Is Ideal for Someone Who Is:

• Dependable — more reliable than spontaneous
• Detail-oriented — would rather focus on the details of work than the bigger picture

This Company Describes Its Culture as:

• Stable — traditional, stable, strong processes
• Team-oriented — cooperative and collaborative
• Detail-oriented — quality and precision-focused

Schedule:

• Monday to Friday