Executive Assistant to the President

Communications:
• Schedule meetings and act as representative and extension of the office in communication to all external audiences and internal colleagues.
• Draft, type, and proofread letters, memos, documents, presentations, and reports as requested, and coordinate with relevant teams to respond to incoming correspondences and electronic communications.
• Receive, screen and route phone calls, mail, and correspondence for partners and managers as requested.
• Maintain hard-copy and electronic files for the Office of the President.

Calendar Management:
• Resolve conflicts, and prioritize commitments.
• Help managers and partners prioritize and process new demands on their time.
• Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings.
• Meeting preparation which includes materials for the President and agendas, meeting materials for participants.

Travel:
• Coordinate travel arrangements including air, train, hotel, and ground transportation reservations.
• Adjust reservations and any affected meetings as necessary
• Provide logistic support to office of the President.
• Compile itineraries for travel, meetings and programs.

Other responsibilities:
• Compile and submit monthly time and expense reports for President and others.
• Work with staff, venues, and vendors to coordinate complex meetings, convenings, team retreats, and social events.
• Collaborate with other EAs on phone and meeting coverage, work sharing, and general team support.
• Assist internal teams with tracking correspondence, data, and completion of tasks.
• Perform research as needed.
• Perform other related duties as requested or as responsibilities dictate.
• Ability to maintain confidentially.

• Bachelor’s degree
• 8-10 years of experience providing direct administrative or program support to executive level
• Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly
• Outstanding written and verbal communication skills are required
• Must be able to work both independently and as an integral member of various teams
• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
• Interest in and enthusiasm for the higher education sector
• Commitment to strong performance, high standard of accountability, and openness to feedback
• Must be comfortable working in a fast-paced environment and calm under pressure
• Must have an articulate, diplomatic, and highly responsive communication style
• Must have a solution-oriented approach to conflicts
• Must be highly adaptive to management styles and changing needs, re-prioritizing tasks and projects as needed
• Must have a sense of humor

Applicants are required to provide a cover letter that speaks to the job specifics and resume.