Office Manager

SUMMARY

Pacific Union dba Compass is seeking an experienced Office Manager for our Berkeley office: a well-organized energetic professional who doesn’t mind wearing multiple hats. The role reports to the Operations Manager and provides superior customer service to Associates and their high-level client base using the highest degree of integrity, professionalism, and discretion.

WHAT YOU’LL DO

· Assist Associates in a welcoming and efficient professional office environment.

· Effectively manage high volume of email, phone calls and deliveries.

· Create custom and templated marketing pieces for email, social media and print.

· Troubleshoot and resolve computer and smartphone issues, provide training and assistance with Compass tools, liaise with IT Support and Product Experts as needed.

· Perform Agent AR Billing and Credits Activities

· Perform administrative real estate tasks including, but not limited to Profit Power input, MLS maintenance, upload documents into SkySlope, disburse payments

· Maintain the trust log for transactions

· Maintain office equipment (phones, copier, postage meter, etc.) and arrange for service when needed

· Assist with facilities and prepare meeting spaces (scheduling conf room, lunch, printing materials, setting up monitors)

· Provide staff coverage and compete additional related tasks as needed.

WHAT YOU’LL NEED TO SUCCEED

· 3+ years of administrative experience or 1-2 years of Real Estate experience

· Strong administrative, data entry and technological skills.

· Demonstrated ability to master new software and train others to do the same

· Excellent verbal and written communication skills

· Graphics and design expertise

· Ability to comfortably shift priorities as needed to complete projects and meet critical deadlines while working Independently and with others.

· Proven ability to maintain composure under pressure with a good sense of humor

· Knowledge of Real Estate and MLS system a plus

WHAT YOU’LL USE

· GSuite (GMAIL, Docs, Forms, Sheets)

· Microsoft Office (Word, Excel & PowerPoint)

· Adobe Creative Suite (Acrobat Pro / In Design)

· Profit Power (PUI – Accounting System)

· SkySlope (Digital file organization and storage)

· Compass Platform (Website, Marketing Center)

COMPENSATION: Depending on experience. This position is a full time (40 hours per week). Competitive benefit package including medical, dental, vision, 401K and paid time off (vacation, sick and holidays).

At Compass, you will be a key member of our Alameda County operations and responsibilities. You will experience a pace, level of intensity and standards of excellence not often found in company cultures.

At Compass, our mission is to help everyone find their place in the world. This means we continually celebrate the diverse community different individuals cultivate. As an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone’s place.

About Pacific Union International

Founded in San Francisco in 1975, Pacific Union International, Inc. is the West Coast’s premier luxury real estate brand, with 2017 sales volume of $14.1 billion. In 2018, real estate industry leaders RISMedia and REAL Trends ranked Pacific Union as the fifth- largest brokerage in the U.S. The prestigious London-based International Property Awards awarded Pacific Union “Global Real Estate Brokerage of the Year 2017-2018.”

In 2018, Pacific Union merged with New York-based Compass to create the largest real estate firm in California. Along with the residential brokerage, Compass acquired The Mark Company, Pacific Union’s sales and marketing firm for new, urban, luxury development projects on the West Coast, as well as Pacific Union Commercial, with offices in San Francisco and Los Angeles.

Pacific Union supports 1,700 elite real estate professionals in more than 50 offices throughout the West Coast. Northern California markets include San Francisco, Marin, Contra Costa, Alameda, Napa, and Sonoma counties; Silicon Valley; and the Lake Tahoe region. Greater Los Angeles markets include Beverly Hills, Malibu, Downtown, Northeast L.A., the Westside, as well as the San Fernando and San Gabriel Valleys.

To extend Pacific Union’s international reach, the brokerage established an award- winning, Beijing-based China Concierge program in 2013 that fully supports its Chinese investors on the mainland. Additionally, Pacific Union offers a full range of real estate services including relocation, rental, and commercial property management and insurance services. Pacific Union executes with a vision for the future, an entrepreneurial mindset, and an unwavering commitment to deliver exceptional service and expertise. For more information, visit: http://www.pacificunion.com.

About Compass

Compass is a real estate technology company with a powerful end-to-end platform that supports the entire buying and selling workflow. We deliver an incomparable experience to both real estate professionals and their clients all in service of the Compass mission: to help everyone find their place in the world. Founded in 2012 by Ori Allon and Robert Reffkin, Compass operates in 30 regions with over 90 offices across the United States including: Atlanta, New York City, San Francisco, Los Angeles, Orange County, San Diego, Chicago, Boston, Seattle, Washington, D.C., Dallas, Philadelphia, Aspen, The Hamptons, Miami, Philadelphia, Westchester, Greenwich, Naples, Santa Barbara, and Marin. Learn more and find your place at http://www.compass.com and compass.com/careers

Additional Compensation:

• Bonuses

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Professional development assistance

Typical start time:

• 9AM

Typical end time:

• 5PM

This Job Is:

• Open to applicants who do not have a college diploma
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Schedule:

• Monday to Friday
• No weekends
• Day shift
• 8 hour shift