Executive Assistant To CEO

Type – Full-time

Experience – Experienced

Department – Executive

RoverPass has an incredible opportunity for a dynamic, highly motivated, forward-thinking executive assistant to join our team. We seek someone who is dedicated, organized and communication-savvy. You’re perfect for this position if you’re resourceful, passionate in the relentless pursuit of excellence, possess the freedom to be constantly curious and eager to embrace all aspects of communications marketing and have supported multiple executives at any given time.

Responsibilities

• Maintain calendar for appointments, calls and meetings, as requested
• Coordinate travel arrangements up to the global level, travel itinerary and portfolios
• Coordinate and oversee document production and minor projects, as requested
• Compute manager/personal timesheets, invoices and expense reports in a timely manner
• Coordinate in-house meetings, including conference room set-up, beverages/food, etc.
• Maintain client files, contact databases and records as needed
• Research and compile materials needed for important meetings, calls and projects
• Conduct basic internet research as needed
• Order supplies and equipment for practice/group; review correspondence
• Coordinate team members’ performance appraisals in conjunction with HR
• Attend staff meetings and take notes as needed; provide backup support for colleagues
• Maintain grid to track PTO for HR purposes
• Complete special internal or client-focused projects as assigned

Your Qualities

• Demonstrate professional behaviors and pursuit of excellence in all endeavors
• Display self awareness, positive and helpful attitude and the ability to work well with others
• Adapt well to change and shifting priorities
• Contribute to performance appraisal process for peers and managers
• Engage in team building activities Participate in continuing education classes
• Have the ability to work efficiently, be solutions-oriented, proactive, and anticipate needs
• Take ownership of work and excel in a team environment
• Possess strong time management skills, with attention to detail, following through on projects and handling multiple tasks

Requirements

We are looking for someone organized, outgoing, enjoys the details, planning and discovering efficiencies to help the team. The ideal candidate will have three years of administrative work experience in a professional environment. This person will also have advanced proficiency in Outlook, Microsoft Word, Excel, and PowerPoint. Experience working with 2+ executives that support work over multiple time zones

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