Project Manager

Project Manager

About Heirloom

Heirloom (www.stayloom.com) is a leading provider of large-format, luxury short-term rentals on the national level. Our unique focus on providing word-class accommodations to discerning groups of travelers in premier travel destinations, combined with a tech-enabled and data-driven business strategy, has allowed Heirloom to quickly carve out a unique space for itself within the highly competitive and rapidly evolving luxury hospitality industry.

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General Overview

The Project Manager is a central role in the daily operation of Heirloom’s real estate development efforts. Reporting directly to the co-CEO, the Project Manager is responsible for keeping development projects across the country within the applicable scope, timeline, and budget. The Project Manager is responsible for assisting with conducting diligence on prospective projects and taking executed development deals from inception to being ready for setup/operation and handed off to the Design & Install Department.
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Essential Functions

• Assist with conducting diligence on prospects

• Conduct preliminary zoning analysis, as needed

• Manage zoning consultants, attorneys, etc. to collect necessary information to qualify viability of prospects
• Initiate new projects

• Drive the development planning process: spatial planning and development schedule coordination

• Coordinate between agent(s) and/or client(s), Architect, Construction Managers, etc. to define the scope and kick off new projects

• Coordinate Construction bid collection

• Develop, manage, and enforce all development project budgets
• Manage the master development project calendar

• Acting liaison between development stakeholders: Construction Managers, partners, General Contractors, Install Operations, etc.

• Regularly meet with project stakeholders to enforce project timeline and budget

• Sign off on contractor draw requests

• Collect critical information on fixture/finish schedule and ensure orders are placed

• Document standard finish packages in product library
• Regularly update company property pipeline with project updates, make adjustments, as needed

• Provide Install Operations information and documentation regarding floor plans, punch list completion, timeline, etc. to hand off construction projects to FFE install
• Assist with troubleshooting development projects in real time

• Build out and optimize Heirloom’s Project Management personnel, SOP, and infrastructure

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Requisites

• At least 3-5 years with project management in a real estate development context. A successful candidate is highly proficient in:

• Managing general contractors and subcontractors

• Reviewing and inputting on construction documents: proposing revisions, etc.

• Experience creating construction budgets, evaluating bids, and tracking construction expenditures in real time
• Exemplary planning, multi-tasking, and time-management skills: comfortable managing multiple (10+) projects simultaneously

• Meticulously organized and process oriented

• Polished communicator (client-facing)

• Proactive approach to problem solving (critical thinker), resourceful

• Willing and able to travel domestically up to 50% of the time (10-12 business days/month)**

**The domestic travel requisite represents an average of 50% or less of the time. There may be months where no travel is required and others where more travel is necessary.
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Schedule & Compensation

The Project Manager is a full-time position based out of New York City. The Project Manager is expected to be available during working hours; this being said, the work schedule does allow some flexibility, as needed, particularly in light of work-related travel commitments and flexible availability inherent to managing construction projects across multiple geographies/time zones. Compensation for this position is salaried and commensurate with experience. In addition to a base salary, the Project Manager is eligible for a bonus payment for successful project completion. Benefits are included as part of the compensation package for this role.
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How to Apply

Qualified applicants should submit the materials listed below:

• Resume

• Cover letter specifically addressing the essential functions of this role in relation to your skills, background, and experience.

• Any additional material(s) you would like considered as part of your application

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Job Type: Full-time

Salary: $85,000.00 to $90,000.00 /year

Experience:

• Construction Management: 3 years (Preferred)
• Real Estate Development: 3 years (Preferred)
• Project Management: 3 years (Preferred)

Required travel:

• 50% (Required)