Executive Assistant Job Description
We are looking for an Executive Assistant (EA) to support an entrepreneur and founder. You will manage mostly business-related tasks, reporting directly to the entrepreneur and founder. Tasks such as creating reports, organizing travel and accommodation, taking minutes, and other organizational responsibilities will be required. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be tech savvy, be fluent on social media, be extremely fast at solving problems and have previous experience as an executive or administration assistant. A big part of this level of EA job is serving others. You may be asked to communicate to one of the Presidents or secretaries of a Board he sits on. You may also be asked to work alongside a VP of Operations on an upcoming event. This means going above and beyond your written EA job description to help others. Whether we are talking about scheduling meetings, booking travel, ordering lunches, submitting expense reports, or pitching in to help the HR lead finalize a project, your job is to serve. The role of this EA is to free the entrepreneurs time from organizing and administrative tasks so that he can spend maximum time on strategic tasks.
Job brief
We are looking for an Executive Assistant (EA) to perform a variety of administrative and organizational tasks. The entrepreneur is high energy, uber focused, loves his family, pushes hard to achieve kinda guy, and needs a right-hand person to tie up details, help support the teams he leads, and be able to have a great understanding of the business’s strategies.
The successful candidate for this position will have high character, discernment and discretion, be truthful and transparent, have a heart to serve others, and to be able to represent yourself, the companies, and him in the community with the highest level of professionalism. You should also be able to take the lead on miscellaneous initiatives that don’t fall under anyone else’s role. Knowledge of a productivity software like monday.com or Slack is a plus here.
Some of the tasks and job functions include managing calendars, making travel arrangements and preparing expense reports, format information for internal and external communication – memos, emails, and presentations.
To be successful in this role, you should be proactive, able to meet deadlines and communicate effectively, be well-organized, have great time management skills and be able to act without guidance. Our ideal candidate also has previous experience as an EA and is familiar with office management technologies.
Ultimately, you should be able to identify and address the needs of senior leaders and perform administrative tasks to ensure our company’s workflow runs smoothly.
Executive Assistant Responsibilities:
- Helping prepare for and organize meetings
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
- Maintain customer confidence and protect operations by keeping information confidential.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
- Event planning
- Accurately recording minutes from meetings
- Making travel arrangements for executives
- Handling communications
- IT troubleshooting
- Calendar management
- Prepare reports
- Client relations
- Organizing
- Designing office layouts
- Provide general administrative support
- Conserves entrepreneurs time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
- Using various software, including word processing, spreadsheets, databases, social media, and presentation software
- Completes projects by assigning work to clerical staff and following up on results
- Implementing processes
- Onboarding/offboarding
- Handling basic bookkeeping tasks
- Filing and retrieving corporate records, documents, and reports
Traits and Characteristics
- Friendly and professional demeanor
- Strong organizational, project management and problem-solving skills
- Provides strategic counsel
- Exceptional interpersonal skills
Education and Experience Requirements:
- Bachelor’s degree preferred, but not required
- Three to five years of executive assistant experience
Job Type: Full-time
Salary: $42,500.00 to $55,000.00 /year
Experience:
- relevant: 3 years (Required)
- executive assistant: 3 years (Required)
Education:
- Bachelor’s (Required)
Language:
- English (Required)
Work authorization:
- United States (Required)
Required travel:
- 25% (Required)
Additional Compensation:
- Bonuses
Work Location:
- Multiple locations
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Flexible schedule
- Professional development assistance
Typical start time:
- 8AM
Typical end time:
- 6PM
This Company Describes Its Culture as:
- Aggressive — competitive and growth-oriented
- Innovative — innovative and risk-taking
- Team-oriented — cooperative and collaborative
This Job Is:
- A job for which military experienced candidates are encouraged to apply
Schedule:
- Monday to Friday
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