Executive Assistant to CEO/Office Manager

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Company: optimize.health
Location: Seattle, WA 98107 (Ballard area)

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Job details
Salary

$30,000 – $70,000 a year

Job Type
Full-time, Part-time, Contract
Benefits
Pulled from the full job description
Health insurance
Qualifications
  • Experience:

    • Executive Support, 1 year (Preferred)

  • Education:

    • Bachelor’s (Preferred)

  • Application Question:

    • Please describe your approach to being an amazing EA. What are some tips you’ve learned that will make you successful? (null)

    • Full Job Description

    Executive Assistant

    Join us as we change the way doctors provide care to their patients.

    At optimize.health, we combine the latest hardware and software technologies with modern design principles to connect medical patients to their care teams like never before. Add in our exceptional customer support, and you get a new way for doctors to deliver real-time care — remotely — with no additional burden to the patients.

    Job overview:

    We are looking for a proactive, ultra-organized, and highly professional Executive Assistant to support our CEO and CTO. This is your opportunity to play a critical role in the success of a fast-growing health-tech startup by bringing stability and organization to the C-suite. This position will be based at optimize.health’s headquarters in Seattle.

    Roles and Responsibilities:

    • Provide direct administrative support for our Executive team, managing multiple calendars and keeping the company running efficiently
    • Act as gatekeeper, prioritizing appointment requests and availability
    • Plan and coordinate executive meetings
    • Support material preparation for meetings: gather input, create, format, and edit presentation slides
    • Coordinate food and beverage requests, as needed
    • Coordinate company events and holiday parties
    • Arrange travel plans, and compile documents for travel-related meetings
    • Serve as the point of contact between your team and internal/external stakeholders
    • Receive and deliver mail and packages
    • Perform receptionist duties as required
    • Identify areas to improve processes, efficiency, and organization

    The ideal candidate will have:

    • Relevant administrative experience supporting an executive or several executives
    • High integrity and respect for confidentiality
    • Excellent communication skills (in-person, over email, and phone)
    • A passion for organization and strong attention to detail
    • Amazing multitasking abilities
    • Ability to thrive in a fast-paced and ambiguous environment
    • A positive, can-do attitude
    • Expertise working in G Suite (GMail, Google Calendar, etc.)
    • Strong writing skills
    • A willingness to occasionally ship packages and help with general office management

    We’d especially love to meet you if you have:

    • Experience with Slack
    • Experience working in healthcare or startup environments
    • Event planning experience

    Location: Seattle

    Why join optimize.health?

    • Catch the wave…earn equity in early stage, rapidly growing startup
    • Work alongside a focused, innovative team that is trailblazing within healthcare tech
    • Enjoy the Pacific Northwest with company events such as hiking and skiing
    • Get to work in the heart of a fun and trendy Seattle neighborhood
    • Join a mission-driven company with a passion to improve healthcare outcomes for all people

    Contract Length:

    • More than 1 year
    • 1 year
    • 7 – 11 months
    • 5 – 6 months
    • 3 – 4 months

    Full Time Opportunity:

    • Yes

    Work Location:

    • One location

    Benefits:

    • Health insurance

    Hours per week:

    • 30-39
    • 20-29

    Schedule:

    • Monday to Friday