In collaboration with the Executive Director and Faculty Director of Center X, the DBA provides direction and management of the administrative operations for the Center. This includes day-to-day decision-making, oversite of space and resource management, the development and implementation of administrative controls to assure that actions, both financial and personnel actions, are prepared, submitted and carried out in accordance with Center, department, and University policy. The DBA independently develops and establishes administrative procedures that align with established GSE&IS and University Guidelines while ensuring that they support the Center’s mission. As a member of the leadership team, the DBA implements, monitors, and evaluates long and short-term administrative goals for the Center regularly assessing the Center’s progress towards those goals and making adjustments and/or improvements as needed. Primary responsibilities include executing the financial and personnel goals and objectives of the Center set by the Faculty and Executive Directors of Center. This includes development and management of Center X budgets with current projections and multi-year forecasting, analysis of changes/fluctuations of budgets to asses budget impacts and need for adjustment, and oversight, fiscal management, and analysis of the Center’s state operating funds and contract & grant budgets. The portfolio of funds managed by the DBA include an average total expenditure of approximately $20 million consisting of over 100 accounts made up of 19900 type funding, sponsored research, sales and service activity, and business contracts. Additionally, the DBA oversees all of the budget development for the various programs within the Center, provides guidance to the Program Directors, Associate Directors, Program Managers and Program Coordinators in the creation and update of the budgets, as well as identifies discrepancies and areas in which the budget requires modification or updates. The DBA serves as the Center’s point of contact for all Human Resources and Payroll needs/requests including staffing (job description writing/development, recruitment, appropriate classification type, etc.), conflict resolution, payroll and payment discrepancies, and facilitate salary and compensation requests on behalf of the Center. The DBA works closely with GSE&IS Infrastructure Staff (Dean’s Office, Associate/Assistant Deans, Fund Managers, HR, Office of Student Services, Support Services, ETU, etc.) to execute operational functions, as needed.
The DBA directly supervises 4 admin and technical staff, and indirectly supervises 14 program coordinators. Additionally, the DBA is responsible for the oversite of hiring and issuing of payments to approximately 80+ By Agreement instructors and presenters whose payments fluctuate monthly. They provide innovative solutions to long-range management concerns involving human resources as well as the overall management of the unit’s space, equipment, and Center X’s web-based communications systems.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
21
Records
Qualifications
Required/Preferred
Demonstrated managerial and leadership skills to direct a large administrative and professional staff including organizing work flow to accomplish established objectives, delegating responsibility, interviewing and selecting for vacant positions, providing training, reviewing assignments and providing feedback, setting priorities, evaluating performance, and administering necessary discipline. Preferably in a university or contractor research environment.
Required
Demonstrated ability to work independently, use initiative, follow through, and manage others without supervision.
Required
Demonstrated organizational skills to work effectively within a complex and rapidly changing organization to simultaneously manage a wide range of active projects and responsibilities to perform a variety of duties with frequently changing priorities and deadlines.
Required
Skill in writing a variety of materials, including correspondence, procedural manuals, directions, job descriptions, and other materials in order to explain policies and procedures. Ability to prepare financial analysis and reports, etc. in the professional style appropriate for top professionals and research management.
Required
Ability to make incisive cohesive presentations that clearly articulate one’s position and respond extemporaneously when questioned on difficult issues.
Required
Ability to read and understand contract and grant directives, policy and procedural manuals, memos and other materials sufficient to determine appropriate actions and to understand and communicate information to other staff members.
Required
Decision-making and prioritization skills to effectively allocate space, funding, equipment, and other resources.
Required
Demonstrated skill in financial planning, budget preparation, fiscal monitoring, control and administration of a multi-million dollar budget with multiple funding sources.
Required
Demonstrated skill in establishing and monitoring long-range schedules for complex projects and coordinating their production to meet fixed deadlines.
Required
Demonstrated working knowledge of approval requirements, audit restrictions, and hierarchical structure of on-line transactions including fund transfer (TOF) and purchasing (Bruin Buy)
Required
Ability to understand research projects and activities sufficient to develop plans to address objectives and priorities.
Required
Demonstrated working knowledge of policies and procedures in the areas of human resource management, contract and grant management, purchasing and equipment management, budgeting and accounting, risk management, and space management in a large institutional setting.
Required
Demonstrated skill to independently examine information, identify existing and potential problems, define objectives and formulate plans for resolution.
Required
Ability to independently: exercise appropriate judgment consistent with policy/procedure, set priorities, and execute decisions.
Required
Ability to apply concepts of management and organizational planning and development.
Required
Skill in analyzing complex fiscal issues of organization-wide impact to define the problem or objective, identify relevant concerns, formulate location conclusions and recognize alternatives and their implication.
Required
Ability to think about the direction in which an organization is going, foresee new developments and assist in establishing and prioritizing organizational goals and objectives.
Required
Advanced degree in social science, management, organizational leadership, business administration or related field. Years of experience may substitute for education.
Required
At least 10 years experience as manager or administrator of a research, academic, and/or professional development unit in which responsibilities included personnel management, fiscal planning and monitoring and coordinated allocation of resources across multiple project and funding sources.
Required
Advanced knowledge of Human Resources and payroll policies and procedures.
Required
Knowledge of UCPath systems and application
Can be trained
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
12-14-2019
External Posting Date:
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