Responsible for managing the Sub 0 permanent academic budget of $10M (comprised of 48 ladder faculty and approximately 300 full and part-time temporary faculty and academic apprentices).
As a member of the Dean’s Office staff, incumbent is expected to provide regular updates to the Dean, Assistant Dean and Department Chairs regarding issues of concern within the School as well as campus wide. Incumbent participates in monthly meetings with Department Leadership to review and advise on issues related to current and pending academic appointments and outstanding HR issues. Provide information regarding recent or anticipated changes to the CALL and the Academic Personnel Manual which will impact procedures and processing of academic personnel actions. Supervision of and guidance to department staff should be provided on an ad hoc daily basis. Serve as primary liaison to UCLA Campus Human Resources and as functional expert for People Admin. Ensure compliance with applicable laws, university personnel policies, and UC labor agreements. Develop procedures and oversee policy implementation. Advise and mentor managers and supervisors with regards to staff personnel matters.
Foster a workplace environment consistent with the University’s and School’s values. Promote UCLA’s commitment to diversity, equal opportunity and inclusion.
Incumbent attends department meetings as requested by the Chairs and meets with individual faculty members as requested; acts as liaison between faculty members and the Special Assistant to the Vice Chancellor for Academic Personnel in resolving confidential issues related to interpersonal conflicts and provides information regarding Senate committees associated charges and grievance procedures.
Major areas of responsibility include maintenance and balancing of academic staffing rosters; employee and labor relations; preparation and oversight of annual academic allocations and expenditures; recruitment and retention; analyses of funding and preparation of statistical data and reports; staff development; performance management; monitoring personnel and payroll transactions; oversight of medical and unpaid leaves; and personnel records maintenance.
Percentage of Time:
100
Shift Start:
9:00 am
Shift End:
6:00 pm
Qualifications for Position
13
Records
Qualifications
Required/Preferred
1. Working knowledge of broad range of University regulations and policies as outlined in “The Call,” the Academic Personnel Manual, the Academic Apprentice Personnel Manual and other relevant policy documents.
Required
2. Working knowledge of University health plans, retirement programs and other benefit programs including mortgage assistance.
Required
3. In-depth knowledge of University payroll and financial systems related to compensation of academic personnel and allocation of funds.
Required
4. Ability to make oral group presentations to provide information on academic programs, procedures and policies of the School and University.
Required
5. Skill in employing counseling and training techniques with sufficient sensitivity to assist faculty and staff in resolution of problems or for purposes of advisement on academic issues.
Required
6. Ability to analyze information, problems, situations and practices or
procedures to define the problem or objective, to identify relevant concerns or factors, to identify patterns, tendencies and relationships, to formulate logical and objectives conclusions, and to recognize alternatives and their implications.
Required
7. Skill in coordinating diverse, complex tasks and information flow with faculty, administrators and staff. Ability to set priorities which accurately reflect the relative importance of job responsibilities.
Required
8. Skill in writing and editing business correspondence, analytic reports, strategic plan components, and grant proposals which are compelling, persuasive and grammatically correct.
Required
9. Skill in reading and interpreting documents written in standard English text such as policies and procedures and regulatory documents.
Required
10. Ability to interact diplomatically with public in a high public contact setting.
Required
11. Ability to work independently, following through on assignments with minimal direction. Ability to accept equivocal circumstances and take action where answers to problems are not readily apparent.
Required
12. Ability to establish and maintain cooperative working relationships with faculty, staff and students.
Required
13. Demonstrated skill in using personal computer and requisite software including Microsoft Office programs–Word, Excel, Outlook–and internet applications.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
12-13-2019
External Posting Date:
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