Associate Director of Athletics

TITLE: Associate Athletics Director

DEPARTMENT: Athletics Administration

REPORTS TO: Athletics Director

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time

EMPLOYMENT CLASSIFICATION: Exempt

PRINCIPAL PURPOSE OF JOB: This position covers planning and delivery of administrative support to all areas of intercollegiate athletics. Responsibilities will vary but may include: analysis of issues; evaluating systems and procedures; hiring, evaluating and supervising personnel; managing business relationships and/or processes; working with internal and external constituencies; managing and administering budgets; complying with NCAA, Conference and Institutional rules and regulations; interpreting legislation; managing and promoting events; coordinating facilities; interacting with the media; developing schedules; reserving travel and securing hotels; recruiting student-athletes and staff; strategic planning; consulting with on and off-campus colleagues; representing the department on committees and at various institutional, conference and national events; fundraising; and ensuring program equity and Title IX compliance.

ESSENTIAL JOB FUNCTIONS:

• Assists the Athletics Director with the overall management of a comprehensive NCAA Division II intercollegiate athletics program including supervision of head coaches as assigned

• Responsible for institutional compliance with all NCAA and Southern Intercollegiate Athletic Conference (SIAC) rules and regulations to include: coaches, staff, student-athletes, institutional faculty/staff, and athletics alumni/boosters.

• Conducts monthly rules education sessions for athletics staff and others and disseminates information regarding rule changes in a timely manner.

• Work closely with the Faculty Athletics Representative (FAR) and conference staff on matters related to compliance.

• Assists the FAR and appropriate departmental personnel with the annual NCAA rules review sessions for administrative staff.

• Responsible for completion of NCAA and SIAC forms and reports as needed.

• Responsible for the coordination and verification of eligibility certification in conjunction with the appropriate campus officials.

• Responsible for the coordination and verification of grant-in-aid disbursement with the appropriate campus officials. This includes management of the NLI process.

• Works closely with the Office of Institutional Research and Effectiveness to ensure the timely completion of University, state, SIAC, NCAA and federally mandated reports including the EADA report.

• Provide information regarding NCAA regulations to external constituents through collaborative activities with External Affairs, Academic Affairs and Student Affairs professionals.

• Conduct annual meetings with each team to complete all required NCAA and departmental forms. Responsible for reviewing all necessary information pertinent to student-athlete eligibility, financial aid, and drug testing

• Partners with the Athletics Director to development, implement and periodically review all plans for the department including a Title IX plan and an overall strategic plan.

• Engage in fundraising activities as approved and/or as requested by the Director of Athletics

• Participate in public relations activities, to include speaking engagements, television and radio interviews, and press conferences as approved and reasonably requested.

OTHER DUTIES: Perform other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree is required. A Master’s Degree is strongly preferred

• Two to three years’ of experience.

KNOWLEDGE, SKILLS, and ABILITIES:

• NCAA regulations and reporting requirements for NCAA Division II

• Experience and knowledge working with NCAA Bylaws

• Knowledge of Microsoft Office (Word, Excel, PowerPoint) and Banner.

• Knowledge of Title IX and gender equity issues.

• Sport supervision experience

• Excellent Verbal and Written Communication

• Analytical and Problem Solving

• Excellent customer service and interpersonal skills

• Organizational and Time Management

SUPERVISORY RESPONSIBILITY:

• This person will have supervisory responsibilities.

PHYSICAL REQUIREMENTS:

• No or very limited physical effort required.

• No or very limited exposure to physical risk.

• Work is normally performed in a typical interior/office work environment.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.