Special Assistant to the CEO

Special Assistant to the CEO
Building Impact

Bridget and the Building Impact team have a mission-driven, entrepreneurial work style requiring collaboration and communication from stakeholders in companies, nonprofits, universities and government. A key function of the role is to amplify Building Impact’s reach and our ability to accomplish our day-to-day work, in communication with the many stakeholders in our community work.

This position is for a self-motivated individual who can offer thought leadership support to the organization and its mission, and organizational and administrative support to Bridget and the team with diplomatic grace. The role requires an excellent planner who possesses the ability to think ahead and who can identify snafus before they occur. This is not a 9-5 job. While you will be in the office during regular business hours, this role regularly requires project management skills and handling multiple issues as they surface in real time, occasionally needing to work beyond the office hours.

QUALITIES WE LOOK FOR IN A CANDIDATE

• Meticulous attention to detail
• The ability to “see around corners,” anticipating Bridget and the team’s needs and heading off potential conflicts in our busy schedule.
• A careful listener and reader, with strong professional communication skills (excellent grammar, gracious phone manners, etc).
• Ability to absorb a high volume of information in a short amount of time, complete requests with limited information, ability to learn and adapt to Bridget’s preferences.
• Curious, eager to learn, self-starter- this position carries a significant level of independent responsibility and will have the support of mentorship from the extended team.
• Have the capacity to build positive relationships with your team, clients, colleagues, and vendors, and be comfortable treating everyone in these groups as your equal.
• Eager and able to dive into projects with minimal oversight or direction while also balancing day-to-day administrative needs.
• Both a “doer” and a “thinker”; someone who rolls up their sleeves and jumps right in no matter what but always in a thoughtful manner.
• A background or interest in nonprofit/community work a plus.

GENERAL OVERVIEW OF RESPONSIBILITIES
1. Scheduling and administrative support:

• Master of calendar Tetris: heavy calendar management involving scheduling of our volunteer events and Bridget’s calendar specifically, maintaining an organized calendar while determining priorities, working with the schedules of other team members, juggling Bridget’s professional commitments, and adapting to last-minute changes.
• Demonstrates a sense of ownership for ensuring not just that everything is scheduled accurately, but achieving a readiness for productive and collaborative sessions.

2. Prioritize and strategize with Bridget and Building Impact Leadership Team to achieve our leadership and business expansion goals, in balance of time and priorities on projects.
3. Project work:

• Work in collaboration with Bridget and Creative Director to research and create presentation materials (Google slide decks, blog entries, thought pieces) for volunteer events and speaking engagements.
• Maintain business and admin accounts and professional contacts in a clear, organized system.
• Building out projects needed to support the programming and thought leadership work of Building Impact and speaking engagements for Bridget.

4. Facilitation of Volunteer Events: stepping in to lead volunteer engagements with volunteer groups to see our work in action and to lead projects as needed on the calendar.

REQUIREMENTS

• Alignment to the Building Impact Mission for strengthening community through volunteering.
• Calm within entrepreneurial fast-paced environment.
• 3-5 years of professional administrative experience; exceptional recent college graduates may also be considered if they have relevant experience.
• Willingness to help and support others, an ability to think creatively about how to maximize time, and the capacity to juggle many details and activities.
• Master of Google Apps for Business (Gmail, Calendar, Drive) and of Microsoft office (Powerpoint, Excel, etc). Detail- oriented, capable of being the first point of contact for multiple conversations, skilled at prioritizing a wide range of tasks.
• Experience writing blogs, social media pieces and establishing connections online a plus
• Bachelor’s degree or related experience. Masters a plus. Language skills a plus.

ATTRACTIONS OF THE JOB

• Exciting exposure. You will work directly with the CEO of a growing social enterprise in the epicenter of the innovation community in Boston, Cambridge, and beyond.
• Fun, mission-driven team in a dynamic space. We pride ourselves on finding driven and bright collaborators who are eager to lend their own unique skills to the team, as well as to our inspiring clientele.
• Personal growth. This is a great opportunity to learn and develop skills within a growing social enterprise.
• Purpose-driven work- being on the front lines of transforming corporate volunteering through cross-sector collaboration across leading companies, innovative nonprofit leaders and world class universities.

COMPENSATION
Competitive salary and full healthcare and dental package, long and short-term disability, life insurance, and three weeks vacation from the start (more with seniority). Annual reviews with raises every year for those on track with strong performance.

Building Impact is committed to building a team that reflects the fabric of the communities we support. We are proud to be an equal opportunity employer and consider all qualified candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. If you have a disability or special need that requires accommodation please let us know.

Job Type: Full-time

Work Location:

• One location
• Multiple locations

Benefits:

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development assistance

Typical start time:

• 8AM

Typical end time:

• 5AM

Pay Frequency:

• Bi weekly or Twice monthly

This Company Describes Its Culture as:

• Innovative — innovative and risk-taking
• Outcome-oriented — results-focused with strong performance culture
• People-oriented — supportive and fairness-focused
• Team-oriented — cooperative and collaborative