Manager – Shared Services

Job Introduction

PLEASE CLICK APPLY OR TEXT “JOBS” TO 561-660-9797 FROM YOUR SMARTPHONE!

The world’s leading private security organization, G4S, has an immediate job opportunity for a Manager, Shared Services. As a Manager, Shared Services, you will be responsible for the overall for invoicing, billing and financial reporting for a particular account. This position will coordinate will all locations to ensure overall compliance with the contract financials. This position is also responsible for the day-to-day office functions of the facility. The Shared Services Manager is accountable for serving clients, staffing, reporting, and procedural and company policy compliance. Shared Services Manager must oversee and ensure accuracy in billing, payroll and collection for services delivered. Provide support to the General Manager in developing positive working relationships with employees and clients alike.

The Manager, Shared Services is the primary point of contact for all office functions pertaining to the overhead personnel and is responsible to the General Manager for the effective and efficient operations of the office. In addition, this position is responsible for continuously improving their span of control by providing quality service to our clients. The Manager, Shared Services Manager is responsible for ensuring that office accounts are operated in a manner consistent with established policies, contracts, and applicable laws and to maintain strong client relationships.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

Major Medical, Dental and Vision

Paid vacation

401K

Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

Critical Illness

Accident Insurance

Whole Life Insurance

Individual Short-Term Disability

Pre-Paid Legal Services

Identity Theft Services

Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

RxCut Pharmacy Discount Program

Doctor on Demand

Qualsight LASIK Savings

Perks at Work: G4S Employee Discount Program

Alliant Credit Union

Purchasing Power

Active & Fit: G4S Fitness Center Membership

FinFit: Financial Wellness Program

DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Main Responsibilities

Specific Duties and Essential Functions

Utilize sound financial management principles and continual review of appropriate management information reports (e.g. Profit and Loss, Job Profitability, budgeting, collections)

Evaluate and validate worker competency of employees within span of control

Purchasing, ordering supplies, scheduling vehicle maintenance, ordering Purchasing Orders

Manage Accounts receivable and Payable

Set up Contract information in PeopleSoft

Manage and continuously develop subordinates to which are direct/indirect report to ensure established fincial goals and relationships are maintained and obtained

Interact with all levels of management to ensure successful daily operations are met

Ensure that G4S contract requirements, training and development have been followed and payroll is posted on time

Address any issues, provide feedback to ensure that the needs of each individual client are heard and are being met

Manage processes to ensure the local team attains established payroll reconciliation, supply management, and client/vendor financial relationship goals

Oversee annual review of existing contracts

Document, revise and advice action plans to improve Supply management, Spending and min/max supply levels

Attend weekly meetings with Operations Management, Human Resource Management, and labor scheduling to align organizational goals

Maintain frequent and positive contact with subordinates, customers and the public to ensure interactions are align with the G4S core values

Manage vendor relationships and execute any local procurement to ensure that the office has the required support to accomplish all tasks

Ensure that payroll reconciliation is done according to G4S pay schedules so payroll for employees will be posted on time

Review Key performance indicators on a day-to-day basis to maintain control over operations

Coordinate with Human Resources and Labor scheduling on new hire availability, qualifications and schedule as needed

Conduct all asset and fleet management requirements to ensure that all daily operations are met, and the company provided assets are in a high state of readiness

Fleet and asset management

B&O tax and business licensing management

The Ideal Candidate

Education, Licenses and Certifications Required

Must possess a high school diploma or equivalent

Must possess one or more of the following:
Bachelor’s Degree in Finance, Accounting, Business, or related degree, or related degree combined with at least 1 year of office administration experience to include direct payroll/billing/invoicing experience

Associate’s Degree Finance, Accounting, Business, or related degree, or related degree combined with at least 3 years of office administration experience to include direct payroll/billing/invoicing experience

High School diploma or equivalent combined with at least 5 years of office administration experience to include direct payroll/billing/invoicing experience​

Type and Length of Specific Experience Required

Prior management or supervisory experience in office administration or related field

Prior collection experience for services or goods delivered

Work experience to include demonstration of:
Proficiency in Microsoft Excel and Word and in automated payroll applications such as the PeopleSoft Human Resources

Knowledge of and experience with time and attendance tracking

Experience managing a team in attaining established payroll reconciliation, supply management, and client/vendor financial relationship goals

Excellent skills in mathematics, reading comprehension, and oral and written communication

Working knowledge of the Fair Labor Standards Act (FLSA) and other employment related laws

Ability to clearly read, compile and interpret business reports and use extrapolated data to proactively effect financial budgets and other goals

Knowledge of fleet and asset management

Knowledge of B&O tax and business licensing processes

Skills Required

Proficient computer skills including Microsoft Office

Effective oral and written communication skills

Active listening skills

Ability to assess and evaluate situations effectively

Ability to identify critical issues quickly and accurately

Attention to detail

Other

Must be at least 18 years old or the minimum age required by the state, if higher

Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States

Subject to a drug screen to the extent permitted by law

Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office; minimal to no exposure to extreme temperatures is expected

Major activity: Working on PC while sitting; telephone use

Physical efforts to carry out job duties: Limited, to include some standing, bending, limited stretching and reaching.

About The Company

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer

and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices