EXECUTIVE ASSISTANT to the President/CEO

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Company: The Link & Option Center, Inc.
Location: South Holland, IL 60473

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We are looking for an Executive Assistant to support our President/CEO. You will manage mostly business related tasks such as creating reports, organizing travel and accommodations, taking minutes, and other organizational projects as requested. To do this role properly you should have a detailed understanding of the full Microsoft Office Suite and Office365, be extremely efficient at solving problems and have experience as an executive assistant.

Executive Assistant Responsibilities:

  • Preparing reports, memos, detailed emails, and various other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation for Board of Directors, CEO and committees.
  • Helping prepare for Board of Director meetings: preparing agenda, board packets, record meeting and complete minutes.
  • Accurately record minutes from additional staff meetings.
  • Using various software, including word processing, spreadsheets, databases, and presentation software; heavy Excel.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executive.
  • Performing office duties that include managing a records database.
  • Graphic knowledge (preferred)
  • Coordinate yearly fundraising event.
  • Human Resources responsibilities such as onboarding.
  • Build, maintain positive relationships with agency partners, clients, vendors and staff.

Executive Assistant Requirements:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire Microsoft Office Suite and Office365.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • Experience in a non-profit agency (preferred)
  • Strict attention to detail.

Job Type: Full-time

Experience:

  • Administrative: 4 years (Required)
  • Executive Assistant: 3 years (Required)

Typical start time:

  • 9AM

Typical end time:

  • 5PM