Executive Assistant to Co-Founder & CTO

s
Company: Mycoworks
Location: Emeryville, CA 94608

Apply

Company Profile

MycoWorks is a biotechnology company that makes fine leathers from mycelium (mushroom) for applications in luxury fashion, footwear, and beyond. We are currently shipping product, and we are backed by some of the leading venture capital firms in Silicon Valley. Our mission is to impact the world with new materials that have superior performance to animal leathers and plastic. Our products currently match or exceed animal leathers in their performance, so we are embarking on an aggressive scale-up plan to meet extraordinary customer demand while also continuously innovating to create new materials and methods of manufacturing.

We are looking for talented and enthusiastic individuals to join our team. You must be excited by delivering amazing product to customers, a fast-paced and ever-evolving work environment, advanced manufacturing, and revolutionizing the fashion, apparel, and luxury industries through environmentally sustainable processes and products.

MycoWorks is committed to building a diverse team and creating an inclusive environment for all employees. Women, people of color, individuals with disabilities, veterans, formerly incarcerated, and LGBTQ candidates are strongly encouraged to apply.


Job Summary

MycoWorks is seeking a full-time executive assistant to the company’s creative co-founder and CTO. This role’s main responsibility is to support the managing executive in successful execution of his creative research program and productive integration and communication with other company departments. The job functions will range from general to specialized administrative support including oversight over communications and scheduling, project planning and management, coordinating and documenting meetings and collaborations between team members, and personal assistance to the managing executive. A portion of the assistant’s efforts will be dedicated to general administrative support for the company’s office and People Operations department. This position is a unique opportunity to work closely with the creative and technical co-founder of MycoWorks in planning and executing the art and science-based research that will continue to shape the company’s evolution.

Job Qualifications

  • At least 3 years providing executive support or other related professional experience.

  • Exceptional skills in organizing information, record-keeping, and documentation.

  • High degree of emotional intelligence in listening and communication.

  • Excellent writing, editing, project planning, and time management skills.

  • Critical, creative thinking, proactive problem solving, and the capacity to exercise considerable judgment and initiative.

  • Project management experience is preferred.

  • Curiosity and versatility across art, culture, and scientific disciplines is a plus.

  • Literacy in Google Calendar, Gmail, Google Docs and Sheets, Keynote, and comparable Microsoft and Mac word processing, spreadsheet and presentation software.

  • Literacy with PhotoShop or other Adobe Creative Suite applications is a plus.

  • Familiarity with Slack, Asana, Trello, Airtable, or similar task and team management tools is preferred.

Essential Functions

The functions and duties described below may not be the only requirements of the position. It will be necessary to follow other instructions and perform other duties as required by MycoWorks team members.

  • Manage and maintain email communications and calendar, including scheduling meetings, drafting and editing emails, and organizing and archiving info as needed.

  • Provide daily and weekly prioritized task lists and summaries of appointments for the managing executive.

  • Prepare agendas and lead meetings and collaborative work sessions as needed.

  • Draft project plans and memos, identify prioritize and track action items and communicate status, and create presentations and reports.

  • Form productive relationships internally and externally and leverage these to coordinate administrative work, manage collaborations, gather required information, and provide reports as needed.

  • Work on assignments requiring considerable self-organization, initiative, and critical judgment with an understanding of the stakes and key members involved or impacted.

  • Proactively address potential challenges or obstacles to ensure efficient execution of ideas and communications.

  • Maintain and manage the executive’s studio and office spaces, including inventory of supplies and materials.

  • General administrative support for the MycoWorks office, including managing company calendar, responding to incoming queries, and other general office management/administrative functions, in addition to providing support for the People Operations department.

  • Personal assistance in the areas of: finances (bill paying and record-keeping), maintaining and organizing personal archives, scheduling medical and other appointments, coordinating personal travel and other self-care planning, and other assistance as needed.