Executive Assistant to CEO

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Company: YouLand Inc
Location: San Francisco, CA 94108 (Financial District area)

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GENERAL SUMMARY:

  • Provides admin support to certain management team.
  • Process travel arrangements
  • Coordinates internal event planning meetings.
  • Requires thorough knowledge of company operations, policies, and procedures.
  • Handles details of highly confidential and critical nature.
  • Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
  • Makes high-level contacts of a sensitive nature inside and outside the company.
  • Works with executives within and outside the company, customers, vendors, visitors and other dignitaries. In depth knowledge of company operations and excellent communications skills are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintains calendar appointments and deadlines to ensure proper accountability.
  • Coordinate scheduling of internal/external meetings, candidate interviews and client meetings.
  • Organizes and prioritizes multiple tasks and completes them under time constraints.
  • Maintains communications (email, written, phone, and fax) while executive is traveling.
  • Assists with meeting and internal event planning.
  • Coordinate domestic and international travel arrangements and manage travel expense reports.
  • Prepares correspondence, memoranda, and other legal documents from written and oral drafts; drafts standard correspondence and other documents.
  • Translation of memos, presentations, reports.
  • Receives clients and visitors; maintains good public relations with clients.
  • Keep meeting minutes as needed.
  • May perform other duties as required

REQUIRED EXPERIENCE:

  • Advanced experience with MS Word, Excel, and PowerPoint.
  • Attention to detail and ability to multitask.
  • Excellent oral and written communication skills and ability to work independently.
  • Strong organization skills. Demonstrate ability to complete projects in a timely manner.
  • Ability to take initiative and work well in a fast-paced team environment
  • Education: Top College Student or Bachelor’s Degree

Job Type: Full-time

Experience:

  • relevant: 1 year (Preferred)
  • Executive Assistant: 1 year (Preferred)
  • Executive Support: 1 year (Preferred)

Education:

  • Bachelor’s (Preferred)