Executive Assistant to CEO

STX Entertainment is currently in search of a superstar Executive Assistant to support our Chairman and CEO, Robert Simonds. In this role, you will be responsible for high-level administrative support, including coordinating and scheduling competing commitments across all divisions of this exciting global media company. As the ideal candidate you are personable, extraordinarily detail-oriented, sharp, quick on your feet and able to juggle multiple tasks. This role serves as the primary point of contact in a fast-paced office environment on all matters pertaining to the CEO. This is a critical role and requires someone with exceptional organization skills.

Responsibilities will consist of but are not limited to:

• Assisting the CEO in his oversight of the packaging and green lighting of 15 star-driven major movies per year
• Managing meetings including booking conference rooms, catering, arranging visitor passes
• Arranging and booking heavy international and domestic travel, accommodations, hotel, meetings and meals
• Communicating directly, and on behalf of the CEO, with Board Members, staff and others
• Prioritizing conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion
• Answering telephone, screening and logging calls, taking messages
• Arranging executive’s calendar and scheduling meetings
• Managing executive’s time to ensure schedule stays on track
• Managing all elements of files and records
• Special projects including assisting with corporate events and company-wide meetings
• You may be required to be on-call, especially when the CEO is traveling
• Some domestic and international travel may be required

• 4-year college degree preferred
• Mandarin speaking preferred but not required
• Previous experience as an executive assistant supporting senior executives
• Must have experience booking heavy international and domestic travel
• Demonstrate a positive and personable attitude
• Highly motivated with a desire to be successful
• Ability to multitask, work with limited supervision, and adjust easily to changing priorities
• Polished presentation skills with the ability to confidently react to situations in a timely and professional manner
• Proficiency in MS Word, Excel and PowerPoint
• Must have strong written and verbal communication skills
• Interested in a fast paced work environment
• Must be very organized and detailed oriented
• Must have professional demeanor and respect confidentiality and security protocols
• Must be able to work flexible hours including some evenings and weekends