Executive Assistant to CEO

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Company: Virgin Islands Public Broadcasting System – WTJX
Location: Saint Croix, VI

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Job details
Salary

$60,500 a year

Job Type
Full-time
Benefits
Pulled from the full job description
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off
  • Tuition reimbursement
Qualifications
  • Experience:

    • related work, 5 years (Required)

  • Education:

    • High school or equivalent (Required)

  • License:

    • Virgin Islands Driver’s License (Required)

    • Full Job Description

    Virgin Islands Public Broadcasting System
    Executive Assistant
    Location: St. Croix, Virgin Islands
    Unclassified/Exempt Employee position

    Job Summary:

    The Virgin Islands Public Broadcasting System (VIPBS) is in search of a candidate to fill our Executive

    Assistant position. The successful candidate is responsible for maintaining a smoothly and efficiently organized office for the Chief Executive Officer. The Executive Assistant also executes administrative policies determined by or in conjunction with the CEO.

    Duties and Responsibilities:

    • Organizes the CEO’s office, including maintaining the calendar of events appointments and deadlines that require a timely response;
    • Coordinates incoming and outgoing correspondence for the Executive Office;
    • Maintains and manages public files as required by FCC and ensures information is updated in a timely manner in accordance with FCC rules and regulations;
    • Supervises staff and conducts needs assessment to ensure adequate equipment and training is provided;
    • Receives and maintains monthly reports from the Executive Staff;
    • Stays updated and informed about activities regarding national organizations and affiliates that require input and participation of the CEO;
    • Organizes programs, events, meetings or conferences and controls events budgets;
    • Maintains credit card information and manages vouchers for the Seaborne travel account;
    • Performs complex and confidential administrative functions for the Executive Office;
    • Arranges complex and detailed travel plans and itineraries; and
    • Compiles documents for travel-related meetings.

    Qualifications:

    • High School Diploma or GED;
    • 5-7 years of administrative experience; or any equivalent combination of experience and training that provides the required knowledge, skills and abilities to perform the job;
    • Ability to multi-task and be a self-starter;
    • Excellent oral and written communication skills;
    • Computer literate in business software; and
    • Prior supervisory experience.

    Other Requirements:

    • Ability to work flexible hours;
    • Ability to lift 30 pounds;
    • Ability to drive and must have a valid USVI Driver’s License;
    • Ability to travel and overnight as needed; and
    • Ability to sign a confidentiality statement.

    Interested applicants should submit a cover letter, resume and three (3) current professional letters of recommendation.

    Application Deadline: Open until filled

    Virgin Islands Public Broadcasting System is an Equal Opportunity Employer

    Work Location:

    • One location

    Benefits:

    • Health insurance
    • Dental insurance
    • Vision insurance
    • Retirement plan
    • Paid time off
    • Tuition reimbursement

    Typical start time:

    • 8AM

    Typical end time:

    • 5PM