Executive Assistant to CEO

EXECUTIVE ASSISTANT to CEO

General Summary

Parcel Pending is seeking an experienced full-time Executive Assistant to directly assist our CEO and President. We are looking for a talented right hand that will grow with the company as we continue to expand quickly. First and foremost, we are looking for someone who is positive, supportive, self-starting, and is ready for that next big leap in their career. You are PASSIONATE about customer service and highly tech-savvy. You are the right hand that loves organization, thinking 10 steps ahead of your boss and strategizing how to best lay out your day. While your admin skills are top notch, you are also incredibly skilled at interacting with C-level execs and enjoy creating order out of chaos while working independently and with little or no supervision. This position is for the ultimate gatekeeper who takes pride in their work.

Essential Functions

This fast-paced position includes providing heavy administrative and inside sales support with various projects. The ideal candidate brings inside sales support experience as well as extensive experience with Microsoft Office, preparing reports, maintaining calendars, responding to phone and email inquiries, preparing expense reports, coordinating a variety of meetings and travel arrangements, and other duties as assigned.

We are looking for that person who intuitively knows how to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. You know how to proficiently support the sales process via preparing sales quotes, proposals, and marketing materials, follow-up with customers to close sales, make phone calls in support of marketing and sales actions. You understand CRM systems and will assist in maintaining our customer database via Salesforce, and will prepare sales, marketing, and financial reports as assigned. You understand how to review and summarize miscellaneous reports and documents, prepare documents/presentations, and outgoing mail as necessary.

We are looking for that “can-do” person who is willing to support with all tasks, big or small, which may include performing various errands, or occasional travel if necessary, to provide support with meetings or events. Finally, you understand the importance of creating executive/customer confidence as a representative of our team and will protect our operations by keeping ALL information confidential.

Qualifications

· 6+ years of experience supporting at the executive level, personal and professional, duties as needed.

· Positive, supportive, self-starting, and ready for that next big leap in your career.

· Passionate about customer service and a proactive solution finder.

· Strong knowledge of MS Office (including Word, Excel, PowerPoint and Outlook) and Apple iWork (including Pages, Numbers, Keynote).

· Experience assisting executive level management with the creation of documents and memos, preparing reports, and maintaining calendars.

· Excellent time management and calendar management skills, including the coordination of executive meetings.

· Experience scheduling travel arrangements for multiple team members.

· Excellent oral and written skills. Highly tech-savvy.

· Someone who is comfortable in a fast-paced environment, autonomous, proactive, and easily adapts to change.

· Must be available to work varying hours based on the needs of the business, and willing to travel occasionally to provide support with meetings or events.

· Prior experience within multi-family property management is a plus.

Required Experience

· Executive Assistant to CEO: 6 years

·

Required Education

· Bachelor’s degree preferred

What Parcel Pending Offers You:

· Company subsidized Medical, Dental, and Vision Insurance

· 401(k) Retirement Plans –Company Match Offered

· Life & Disability Insurance –Company Sponsored

· Paid Vacation, Sick Leave, & 11 Company Holidays

· Career & Leadership Development

· Tuition Reimbursement Program

· Veteran Programs

· Company Sponsored Groups

Click HERE to learn more about Parcel Pending!

Disclaimer
The above statements are intended to describe the general nature and levels of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Parcel Pending & Neopost USA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type: Full-time

Experience:

• Executive Assistant: 6 years (Required)
• Executive Support: 6 years (Required)

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Tuition reimbursement