Executive Assistant to CEO

Job description

Executive Assistant to CEO

Flemington, NJ

About the Company:

Alta Associates is the most prominent boutique executive search firm specializing in information security. Alta’s CEO is also the founder of the Executive Women’s Forum, the leading organization for women in Information Security, Risk Management & Privacy and BoardSuited LLC, an e-learning platform. All three companies are very successful and experiencing rapid growth.

About the Job:

This is an exciting opportunity to provide high-level support to a CEO for running an executive search firm, women’s leadership organization as well as an online educational company for board positions. The goal of this position is to enable the CEO to maximize her time and opportunities. That means there’s something to do every day! The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion. Must be detail-oriented, self-motivated, have strong organizational skills and thrive working in a fast paced ever changing environment.

Responsibilities include:

• Coordination of the CEO’s calendar, meetings and managing internal and external communications, requests, and event.
• Work closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities and following up appropriately.
• Assisting CEO with business development and marketing campaigns on both the creative and deliver side.
• Acts as liaison between CEO and her team to follow up/ensure projects are completed as planned, identifying deadlines for reports, proposal and contracts.
• Assists in planning and facilitating both EWF and Alta events, conferences and meetings.
• Updates CRM, follows up on business development correspondence
• Assists in managing alliances, marketing materials and correspondence relating to BoardSuited and its partners.

Qualifications – Education & Experience

The ideal candidate will have an entrepreneurial spirit, great organizational and writing skills and want to be an integral part of an innovative fun team!

Bachelor’s degree required

• 5+ years of experience in providing support to a CEO or other high-level executives preferably at the “C” level suite
• Ability to Prioritize conflicting needs, think critically, handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities when necessary, under pressure and within deadlines
• Significant responsibility working in a dynamic, demanding, fast-paced environment
• Willing to travel occasionally to attend and support the CEO and the teams at industry events.
• Outstanding verbal and written communication skills
• Excellent interpersonal and relationship-building skills
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality
• Excellent problem-solving skills and resourcefulness; entrepreneurial mind set and energy level
• Proficient in MS Office 2010 (Word, PowerPoint, Excel, Outlook) with experience utilizing a CRM as well as miscellaneous programs such as Gmail, Google Drive and Google Sheets.

Our ideal candidates would have their degree in marketing, have strong writing capabilities with 3+ years of administrative experience. This is a very fast paced position so, if you are energetic, detailed, forward thinking professional who loves a challenge and wants to work in a very entrepreneurial environment, this is the opportunity you’ve been searching for!

Job Type: Full-time

Salary: $40,000.00 /year

Experience:

• Executive Assistant: 5 years (Required)

Education:

• Bachelor’s (Required)

Location:

• Flemington, NJ (Required)

Work authorization:

• United States (Required)

Work Location:

• One location

Benefits:

• Health insurance
• Retirement plan
• Paid time off

Schedule:

• Monday to Friday