At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.
As an Executive Assistant at Pearson, you support two of our Senior Vice Presidents, in our Product Technology and Product Management teams, facilitating an array of operational and administrative tasks at a global scale. You move quickly with the changing environment and are up to date with the latest short-term and long-term priorities of the SVPs and broader organization. Key to this role is being proactive, organized and analytical, while using strong business judgment and communication skills to interact with a variety of people. At Pearson, Executive Assistants are bright, organized, energetic and dependable people.
Responsibilities:
- Provide executive administrative support to CTO and CPO, including heavy scheduling, travel, expense reports, event planning, training coordination, etc.
- Ensure executives’ time is leveraged most effectively and ensure alignment across direct reports.
- Attend meetings, understand context, capture major takeaways and drive follow-up actions.
- Attend management meetings, distribute minutes and drives completion of actions
- Coordinate logistics of virtual and in-person engagement events including meetings, townhalls, conferences, seminar and other on/off-site events
- Manage calendar including meetings with substantial variety and complexity
- Manage in a matrixed form direct report Executive Assistant team
- Proactively identify issues that could impact the successful execution of business objectives/commitments
- Complete all travel arrangements and proceeding expense processes to enable cost efficiency and speedy reimbursement
- Project Management:
- Familiarize oneself with project objectives as well as the role and function of each team member to effectively coordinate the activities of the team
- Work with PT SLT on global Staff Engagement activities
- Support programs across global organization
- Corporate Communication Management:
- Develop draft communications and/or research in support of these
- Compile dashboard/decks for leadership meetings and additional offsite trainings
- Contribute to communications strategy with Communications Manager in drafting/proofreading online publications, posts and presentations
**Qualifications**
Qualifications:
- BA/BS degree or equivalent practical experience.
- Direct C-level support experience.
- Background in a global large-scale corporate environment.
- Experience serving as a project lead from conception to completion.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Adept at typical technology and ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency.
- Expectation of complete confidentiality on all business matters.
**Primary Location: ** US-CA-San Francisco
**Work Locations: ** US-CA-San Francisco-50 California 50 California Street San Francisco 94111
**Job: ** Office Support
**Organization: ** Technology & Operations
**Employee Status: ** Regular Employee
**Job Type: ** Standard
**Shift: ** Day Job
**Job Posting: ** Oct 15, 2019
**Job Unposting: ** Ongoing
**Schedule: ** Full-time Regular
**Req ID: ** 1913677
Pearson is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
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