Clinical Research Recruitment Associate Project Manager

Clinical Research Recruitment Associate Project Manager

The Wake Forest Clinical and Translational Science Institute (CTSI) is a unified research organization designed to provide innovative, efficient, and sustainable infrastructure that accelerates the translation of discoveries to improve health. Its Academic Programs and Biomedical Research Services and Administration components support faculty and staff conducting research at Wake Forest Baptist Medical Center through the provision of creative tools and services while maintaining the highest standards for conducting safe and ethical research.

This position will be a part of the Recruitment of Research Participants Program, which aims to: 1) utilize the Translational Data Warehouse (data from EPIC (WakeOne) to identify potential research participants; 2) develop and deploy services and tools to support recruitment planning strategies, improve the identification of potential participants, and allow participants to identify study opportunities; 3) act as a central clearinghouse for advertising and recruitment efforts; 4) ensure that patients’ privacy is protected and all means of contact occur in an ethical manner following best practices; and 5) assist clinical research investigators and study team members in identifying recruitment strategies and linkages to other services that might be beneficial in meeting recruitment targets.

JOB SUMMARY:

The Clinical Research Recruitment Associate Project Manager will be a research coordinator/administrator with the knowledge and ability to support operations and reduce administrative burdens for investigators through the use of participant recruitment resources. In conjunction with a pool of Research Project Coordinators and Managers, the ideal candidate will be responsible for connecting Wake Forest, regional, and national network investigators to colleagues, resources, and services. Specifically, this individual will focus on: 1) maintaining up-to-date records (i.e., protocol status) on all active studies to ensure that appropriate inclusion/exclusion criteria are entered into Participant Identification and Recruitment tools, such as Best Practice Advisories, Clinical Trial Decision Support Apps, and Be Involved; 2) Assist in pre-screening potential participants using the “I want to Participate” function of Be Involved to help appropriately place participants in trials for which they are eligible; 3) develop, analyze and maintain progress reports and standard operating procedures and recommend improvements as appropriate; and 4) collect and analyze research enrollment data to identify studies with low accrual, identify successful recruitment strategies, and offer assistance to study team as needed.

FUNCTION OF JOB:

Under administrative supervision of the Office of Clinical Research Director, responsible for developing, initiating and coordinating major departmental projects.

EDUCATION/EXPERIENCE:

• Bachelor’s degree in related field; or an equivalent combination of education/experience. Master’s Degree a plus, but not required.
• 1-2 year of experience as a Clinical Study Coordinator or equivalent role.
• Ability (or ability to be trained) to manage staff.

• TMJ

ESSENTIAL FUNCTIONS

• Responsible for the planning, implementation and posting activities for active enrolling studies on the Be Involved website.
• Responsible for the administration and coordination of all aspects of recruitment for clinical research studies across the WFBH enterprise.
• Responsible for ensuring that all aspects of recruitment services are conducted in accordance with the guidelines provided by CTSI Regulatory personnel and Communications, Marketing and Media.
• Become an expert in internal processes and utilization of OnCore (WISER), eIRB, RedCap and WISER (EPIC) as it relates to expected clinical research activities.
• Oversee and develop Red Cap data collection methods and databases; create and revise study materials, forms and brochures as requested.
• Develop computerized methods for monitoring and reporting on the enrollment of various aspects of WFBH clinical research studies.
• Design, develop and implement projects associated with departmental needs and function.
• Create reports, analyze and evaluate data to make recommendations based on findings.
• Coordinate the planning, implementation, and evaluation of major projects. Provide guidance to others.
• Coordinate the activities of various investigators and study teams to bring them together and develop recruitment tools and resources.
• Responsible for all clinical research enrollment reporting to all parties including but not limited to: institutional leadership, the National Center for Advancing Translational Sciences, other clinical trial networks that Wake Forest participates in.
• Perform other related duties incidental to the work described herein.

SKILLS/QUALIFICATIONS:

• Understanding of medical and/or scientific terminology as required.
• Good interpersonal skills.
• Knowledge of RedCap source document development or ability/willingness to learn.
• Outstanding interpersonal skills as well as verbal and written communication skills to communicate effectively.
• Strong analytic and problem-solving skills.
• Excellent computer skills, including the ability to use a variety of software packages.
• Strong initiative and ability to work with minimal supervision.
• Experience with recruiting participants for clinical research studies.

To apply for this position, please click on the “Apply Now” button on this page. You must complete the application process and then submit your application by clicking on the “Submit” button located at the bottom of the page titled “Submit Online Application”. You will receive the following message once you hit the submit button: “You have successfully submitted your job application”.

Computers are available for applying within the lobby of the Human Resources Department located at 1920 West First Street, (on the corner of Miller and First Street) Winston-Salem, North Carolina 27104. You may also call our office for assistance at (336) 716-6464. Office hours are Monday-Friday, 8:00am-5:00pm.

If you are an individual with a disability and need reasonable accommodation to participate in the application process, please contact our Supervisor of Office Services by phone (336) 716-3367 or email at accommodationrequest@wakehealth.edu.

It is the policy of Wake Forest Baptist Medical Center to administer all educational and employment activities without discrimination because of race, sex, age, religion, national origin, disability, sexual orientation, gender identity or veteran status (except where sex is a bona fide occupational qualification or a statutory requirement) in accordance with all local, state, national laws, executive orders, regulations, and guidelines.