Provides executive level administrative support to the President by: -maintaining highly confidential and sensitive information and files. -serving as a liaison with other on-and off-campus offices, agencies and constituents. -coordinating schedules and work projects/assignments with multiple administrators and offices from all areas of campus. -preparing correspondence as directed by the President. *Providing review of correspondence prepared by other offices for accuracy. -preparing all budget/state forms both electronically and manually. -serving as the Procurement Officer for the Office of the President, as needed. -coordinating and arranging an extensive travel schedule for the President, to include international travel. -maintaining the President’s calendar to include scheduling of appointments and events. Serves as Office Manager providing oversight to all administrative functions within the Office of the President by: -maintaining effective and efficient office operations. -establishing, implementing and maintaining procedures to expedite the work within the Office of the President. -providing training and guidance to other office staff as needed. Serves as a representative of the University and the Office of the President by: -engaging with members of the campus community, the general public and various other constituent groups with the highest level of professional excellence. -providing referrals, making recommendations for solutions, problem solving, or providing a listening ear to individuals initiating contact with the Office of the President. Serves as liaison with legislative offices by: -preparing correspondence as needed on behalf of the President. -coordinating and arranging meetings with members of the legislature and their staff. Serves as assistant/liaison to boards of many national associations, NCAA Committees, and various other committees the President serves on. Coordinates off-campus presidential meetings and speaking engagements. Manages the President’s suite in Bridgeforth Stadium during football season.
Minimum Qualifications
Significant knowledge of office management practices and procedures. Computer skills to include working knowledge of Word, Excel, and PowerPoint. Strong interpersonal skills. Excellent office skills including oral and written communication skills, particularly the proper use of grammar and punctuation. Ability to establish and maintain effective working relationships with the public. Strong organizational skills to manage a highly visible office, to meet deadlines, and manage multiple projects simultaneously. Ability to make sound judgments, decisions and recommendations. Ability to take initiative. Ability to pay close attention to all details. Sound independent judgment and discretion to bring to the President’s attention matters of significance and to make decisions and recommendations.
Preferred Qualifications
Special Requirements
Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.
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