Reporting to company’s CEO the Administrative Assistant will be responsible for managing both the daily as well as long-term schedules, coordinating all travel, internal and external meetings, and providing other administrative support as needed.
Specifically, the Administrative Assistant responsibilities include:
- Daily management of CEO’s complex calendars and schedules
- Responsible for scheduling all internal and external meetings and commitments for the executive using Microsoft Office
- Serve as the point of contact between the executive and other employees and clients
- Coordinate international and national travel arrangements
- Code and submit monthly expense reports on behalf of the executive
- Close collaboration and coordination with other members of the team
- Provide backup assistance in other administrative tasks as needed
The ideal candidate will meet the following requirements:
- 3 – 5 years of experience working in a fast-paced environment at the executive level or equivalent, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities
- Highly organized and detail-oriented
- Possess excellent people skills and the ability to work with a wide variety of personalities
- Flexible to the changing needs and responsibilities of the workplace
- Excellent oral and written communication skills
- Excellent calendar management skills
Education:
High School Diploma and 3-5 years of work experience at the executive level or equivalent.
Hours:
M-F (8:30-5:30 pm) with some flexibility and access outside core hours according to business needs.
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