Administrative Assistant
to the Deputy Chief Operating Officer
Program/Department Administration
FLSA Status Non-Exempt
Reporting To: Deputy COO
Salary Grade Level: TBA
Position Purpose:
This position provides general administrative support for the JWCH Institute, Inc. Operations Department and specific support for the Deputy Chief Operating Officer.
Principal Responsibilities:
1. Accepts and routes incoming calls in a manner that reflects on the agency in a positive way. Takes accurate messages and relays important general information to inquiries.
2. Maintains the business calendar of the Deputy COO.
3. Accepts reviews and files weekly census reports.
4. Communicates effectively with the staff, contract agencies and the general public.
5. Prepares meeting schedules and notices and polls for meetings as appropriate.
6. Maintains files both electronically and hardcopies.
7. Assist with data and report preparation for programs within the operations department.
8. Ability to work with other departments and/or programs for data outcomes.
9. Prepares correspondence, reports and other documents.
10. Delivers and picks up documents from funding sources and other JWCH Institute, Inc. site.
11. Maintains the security of confidential documents.
12. Performs other clerical and administrative tasks as assigned.
Requirements:
1. Experience handling confidential documents.
2. Basis concepts of statistics, basic mathematical functions, data management and analytics.
3. Proficiency with word processing (Microsoft Word), spreadsheet programs (Microsoft Excel) and presentation programs (Microsoft PowerPoint).
4. Current California Driverâs License.
5. Ability to travel to multiple work sites.
6. Two yearsâ experience in a general office environment.
7. Ability to communicate clearly both written and verbal.
8. Excel and data analytics proficiency shall be demonstrated via a pre-employment assessment.
Wesley Health Centers, JWCH Institute
is an Equal Opportunity Employer
Find one job in US 