FLINT HOUSING COMMISSION OPEN POSITION
TITLE: PROPERTY MANAGER
REPORTS TO: DIRECTOR OF ASSET MANAGEMENT
SUPERVISES: ASSISTANT PROPERTY MANAGERS, MAINTENANCE
TECHNICIANS, CUSTODIANS
GENERAL STATEMENT OF DUTIES:
The Flint Housing Commission is seeking a full-time Property Manager. The Property
Manager is involved in the overall management of FHC properties including tenant
relations, capital projects, property maintenance, tenant improvements, budgeting and
monthly reporting. This position involves planning, coordinating and development of
strategies to increase occupancy and decrease delinquent accounts receivable, must
concentrate management activities toward goals of 100% occupancy and 5% or less TAR
delinquency rate in development(s); must be knowledgeable of ACOP and HUD rules
and regulations and other federal rules and regulations that govern housing programs.
RESPONSIBILITIES:
Coordinates with the finance department and the Director of Asset Management
to plan, prepare and adhere to a fiscal year budget.
Assists the Director of Asset Management in meeting the short/long term goals of
the Flint Housing Commission. Contributes to the annual 5-year plan of all sites,
PHA plan, and environmental reviews.
Must be knowledgeable of the ACOP and HUD rules and regulations and all other
federal rules and regulations that govern housing programs.
Adheres to the procurement policies when hiring all contractors and vendors.
Communicates well with the residents and public with the ability to initiate good
public and client relationships.
Coordinates programs and services to maximize security, health and safety within
assisted housing community.
Conducts briefings and orientation sessions to prospective tenants.
Conducts informal hearings with residents in regards to termination of tenancy.
2/2019
Completes rent calculations accurately, lease units, counsel families,
handle/manage tenant relation problems, relate, and interact with people of a
diverse economic, ethnic, age and racial background.
Uploads and submits information to PIC as required, verifies accuracy, and
corrects errors.
Utilizes and verifies EIV information and reports as required.
Ensures that all possible efforts are made to keep vacant units leased and
occupancy levels at 100%.
Coordinates the collection and processing of delinquent rental payments, which
will include rent, maintenance charges and other related charges with the Asset
Account Collection Coordinator, insuring that tenant amount receivable
delinquency rates are below 5%.
Coordinates Evictions of families who are in violation of various sections of the
dwelling lease along with attending grievance hearings and court proceedings as
needed.
Works closely with the Landlord/Tenant Legal Attorney, processes and submits
all requests from such Attorney.
Works closely with Case Workers regarding the tenants rent and/or payment
history to determine whether the tenant will receive help in the event they are in
the process of eviction.
Resolves disputes with residents regarding rent and other charges due. Establishes
repayment agreements for resident balances as needed. Agreements must be
executed on established policy.
Processes Court filings for violations of tenant lease, including sending out
Termination of Tenancy, Summons & Complaint, and Judgments.
Prepares and submits eviction reports of all tenants evicted and why on a monthly
basis. Works closely with the Process Server/Sheriff for the coordination of the
evictions.
Prepares and submits required reports in a timely manner.
Conducts routine inspections for new move-ins and existing residents
housekeeping and REAC preparation.
Schedules REAC inspections in coordination with the Maintenance Operations
Manager. Accompany outsourced REAC Inspectors during all inspections.
2/2019
Completes incident reports for all acts of improper conduct, accidents and/or
injuries of employees, residents, visitors, vendors, and contractors. Investigates
and follows-up with all incidents to ensure resolution.
Responsible for the inspection of property, including the grounds and common
areas on a daily basis. Coordinate with Maintenance Operations Manager to
ensure curb appeal.
Performs initial inspection prior to leasing and annual housekeeping inspections
to ensure units are being maintained according to all required housing quality
standards.
Works with Resident Selection Specialist in an effort to house applicants.
Effectively organizes, develops and schedules the workload of staff, while
ensuring quality customer service at each site.
Responsible for conducting annual performance evaluations of assigned staff.
Monitors and supervises the activities of the Assistant Property Managers,
Custodians, and Maintenance Technicians.
Responsible for providing and/or coordinating the job training for new and
existing staff within the work group. Training must be coordinated with the
Human Resources Department. Training programs should include updates on
techniques, trends and policies to improve employee’s performance.
Coordinates Section (3) relationships with contractors, residents, modernization,
and human resources.
Oversees the work order process at assigned sites – originating, follow-up, closing
of work orders, and coordinating with vendors and maintenance technicians.
Coordinates schedules and communicates with residents on preventative
maintenance.
Develops marketing strategies to ensure occupancy of units.
Assists with Tenant Council and Key Holders as needed.
Contributes to team efforts by performing any other duties and responsibilities as
required or assigned.
QUALIFICATIONS:
Bachelor’s Degree in business management, public administration, or a related
field. Equivalent work experience in lieu of education.
2/2019
Three (3) years experience in general property management; PHM Education and
supervisory experience; PHM, Rent Calculation and Occupancy certification
required within one (1) year of obtaining position; Public Housing Property
Management preferred.
Valid Michigan Driver’s license.
TO APPLY:
Please submit résumé and cover letter to humanresources@flinthc.org. This position
will remain open until filled.
The Flint Housing Commission is an Equal Opportunity Employer. FHC is also a Section
3 Employer – Public housing residents or low and very-low income persons who live in
the metropolitan area or non-metropolitan county where a HUD-assisted project for
housing or community development is located are encouraged to apply.
2/2019
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