Equal Housing
Oppor tuni ty
“FLINT HOUSING COMMISSION OPEN POSITION”
(Open to the Public)
TITLE: PROCUREMENT MANAGER
REPORTS TO: FINANCE DIRECTOR
SUPERVISES: N/A
GENERAL STATEMENT OF DUTIES:
The Flint Housing Commission (FHC) is seeking a full-time Procurement Manager who
is responsible for the oversight of the contract management process and execution of all
contracts between FHC and its business partners while ensuring that the all applicable
procurement rules and regulations are followed. This role is expected to work closely
with the senior leadership along with business partners to ensure that the Flint Housing
Commission’s objectives are met and on schedule.
RESPONSIBILITIES:
Prepares RFPs in coordination with other departments, including the scope of
work, bill of quantities, schedule, contract attachments, and verifies the accuracy
of all the documents.
Manages and coordinates the process, timeline, and responses for all RFQ’s,
RFPs, and any other questionnaire documents received from vendors and
contractors.
Oversees advertisement for all RFQ’s and RFP’s to ensure that they are available
to the public.
Responsible for preparing, presenting, conducting and participating in reviews at
all stages of the proposal and ensures that the proposal conforms to the
instructions and evaluation criteria.
Writes initial and/or standard responses when applicable, working closely with
department leaders.
Develop standards for contracts, including presentation of the budget, payment
terms, general language, and provisions.
Negotiates contract terms, conditions, pricing, and follows up to ensure execution
is in accordance with the negotiated terms.
Ensures relevant documentation accompanies contracts and maintains electronic
and hard copies of relevant documentation.
Reviews contracts, verifies accuracy and resolves discrepancies in line with
company rules and guidelines.
Serves as primary contact during negotiation of the contracts.
Communicates, and clarifies contract processes, conditions and details with
management, business partners, and employees.
Maintains database or documentation of standard response content for RFPs.
Ensures compliance with all applicable procurement rules and regulations.
Maintains deadlines on deliverables and reviews the contractual performance of
both parties to ensure compliance with terms and to identify conflicts or changes
requiring resolution at contract renewal. Communicates on an ongoing basis with
business partners and employees about contractual issues.
Monitors annual service contracts and leads renewal efforts.
Resolves issues and sets priorities for proposal development.
Utilizes software to process and track activities, create requisitions for
solicitations, and create associated forms as needed.
Provides positive and professional relationships with business partners.
Maintains records and files for all purchase related activities processed through
Procurement.
Prepares reports and correspondence as needed and required by Management
and/or HUD as requested.
Maintains a registry of contractors, subcontractors, vendors, minority businesses,
and other professional services as needed.
Contributes to team efforts by performing other responsibilities and duties as
required or assigned.
QUALIFICATIONS:
1. MINIMUM EDUCATION AND EXPERIENCE
Associate Degree in the area of Accounting, Finance, Public Administration
and/or related field.
Three years of accounting experience or an equivalent combination of education,
training, and experience, which provides the requisite knowledge, skills, and
abilities for this position, will be considered.
2. REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of contract administration.
Knowledge of federal regulations pertaining to procurement.
Demonstrates skills in working independently, communicates effectively with
staff members and vendors.
Must be able to plan, organize, and use computer software such as database and
word processing.
Ability to establish and maintain effective working relationships with FHC Staff,
residents, other agencies and the public.
Ability to communicate tactfully and effectively in both written and verbal.
3. ADDITIONAL REQUIREMENTS
Ability to work in a typical office setting and operate standard office equipment,
including computers, printers, telephones, and copiers.
Valid Michigan Driver’s License.
Must obtain procurement certification within six (6) months of hire date.
TO APPLY:
Please submit your résumé and cover letter to humanresources@flinthc.org
The Flint Housing Commission is an Equal Opportunity Employer. FHC is also a Section
3 Employer – Public housing residents or low and very-low income persons who live in
the metropolitan area or non-metropolitan county where a HUD-assisted project for
housing or community development is located are encouraged to apply.
This position will remain open until filled.
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