Office Manager

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Company: PSP Holdings
Location: Alexandria, VA 22314 (Southwest Quadrant area)

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The Office Manager is responsible for managing several projects, simultaneously, with relative independence. The ideal candidate has proven experience developing processes and systems for organizational effectiveness and efficiency within a fast-paced office. They are skilled at identifying and proactively managing systems that improve day-to-day operations.

The Office Manager is an energetic professional who doesn’t mind wearing multiple hats. They are organized, skilled at communication, capable of managing a range of administrative and executive support-related tasks. They are comfortable acting as a representative for the firm when greeting people at the door, touring the office, directing communications, and as point-of-contact for vendors.

The Office Manager receives guidance from the CEO and the VP Operations to develop skills and expand responsibilities.

The Office Manager reports to the CEO.

Duties & Responsibilities

  • Point person for maintenance, mailing, shipping, supplies, equipment, reimbursables, and errands.
  • Manage office purchasing and inventory control.
  • Manage relationships with vendors and service providers.
  • Coordinate employee expense reports and reimbursements with Accounting.
  • Provide general support to management and employees.
  • Develop operational standards and promote activities that enhance operational procedures.
  • Manage office supplies inventory.
  • Maintain a safe, secure, and communicative office environment. Answer the door, greet guests, and respond to general inquiries.
  • Property management .

Travel Coordination Responsibilities

  • Travel coordination for trade shows, conferences, and business events. (Minor travel coordination for projects.)
  • Coordinate staff registration/invitation for events.
  • Company outing and event planning.

Candidate Requirements

  • Proven office management skills. (1yr experience, preferred.)
  • Knowledge of office management responsibilities, systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail, proactive, and problem solving skills.
  • Excellent written and verbal communication.
  • Strong organizational and planning skills.
  • Knowledge of architectural design practices and procedures.
  • Knowledge of human resources management practices and procedures.
  • Knowledge of business and management principles.
  • Computer skills.
  • Microsoft Suite proficiency.

Project Coordination

  • Serve as primary POC for company construction projects
  • Manage vendor relationships with equipment orders and deliveries
  • Scheduling of new utilities and services for new store locations
  • Coordinating with store managers and DM for new store openings

Experience:

  • Office Administration: 2 year (Required)
  • Office Management: 5 year (Preferred)
  • Project Coordination: 1 year (Required)

Education:

  • High school or equivalent (Required)

Location:

  • Alexandria, VA (Required)

Language:

  • English (Required)

Work authorization:

  • United States (Required)

Benefits:

  • Medical
  • Dental
  • Eye
  • Life Insurance
  • 401-K Matching
  • Paid TIme off

Job Type: Full-time

Salary: $60,000.00 to $75,000.00 /year

Experience:

  • Excel: 3 years (Required)
  • Project Management: 1 year (Preferred)
  • office management: 3 years (Required)

Education:

  • High school or equivalent (Preferred)

Location:

  • Alexandria, VA 22314 (Required)

Work authorization:

  • United States (Preferred)