ASPEC Operations Manager

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Company: Eckerd College
Location: Saint Petersburg, FL 33711

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ECKERD COLLEGE
SPECIAL PROGRAMS


ASPEC Operations Manager
Academy of Senior Professionals at Eckerd College (ASPEC)


Immediate Supervisor: Director of ASPEC


Job Summary: Provide support to the ASPEC Office as assigned by the Director. Excellent command of computer skills and strong interpersonal skills are required.


Responsibilities: (Include but not limited to)
1. Responsible for the financial management relating to the business operation of ASPEC

  • Initiates and manages ASPEC billing, credits accounts through Banner
  • Prepares annual budget for review by the budget and finance committee
  • Prepares information for the monthly treasurer’s report
  • Monitors expenses in relation to budget
  • Prepares information for and is a resource person at the budget and finance meetings
  • Maintains financial information on the Banner system
  • Responsible for purchase orders, invoices and reimbursement with signature authority up to $500
2. Works with ASPEC governance and membership in providing information, resources and support

  • Prepares information for Senate meetings, produces and distributes minutes; maintains records
  • Creates the monthly membership report by category with yearly comparisons
  • Attends and participates in membership and marketing meetings
  • Acts as a resource and support in planning and organizing special events
  • Prepares and sends out ballots for elections; ensures compliance with ASPEC Bylaws
  • Inputs membership data in Banner
  • Updates a number of pages on website
  • Works with marketing, forum and science day committees for publicity of events as appropriate
  • ASPEC social media coordinator; Facebook administrator
3. Works with departments on campus to share information and accomplish efficient handling of office procedures

  • Sends requests for publicity outside of the Eckerd community to Director of Community and Media Relations
  • Coordinates purchase orders etc. with business office
  • Coordinates work with Banner, graphic designs, business operations with Special Programs
  • Coordinates work on scholarships and gift giving with Advancement
  • Attends Special Programs communications meetings
  • Coordinates approvals of ASPEC written materials with Special Programs
  • Works with College Creative Director in the design of approved ASPEC materials
4. Works with the Director and Administrative Assistants as part of the office management team

  • Provides support and guidance to members of the team as requested
  • Recruits, hires and supervises work study students
  • Collaborates on group projects
  • Shares work loads in times of need
  • Shares ideas to continually improve staff operations

Eckerd College is committed to fostering a diverse faculty, staff, and student body, and an inclusive campus community. Eckerd is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Eckerd College is especially interested in attracting candidates from historically underrepresented groups.