We envision a Luminex solution in every lab around the world seeking to obtain timely and confident answers. We aim to lead with transformative solutions that uniquely accelerate reliable answers while reducing the overall cost of advancing health.
The Senior Executive Assistant to the CEO will be responsible for
- Providing high-level administrative support for the Chief Executive Officer.
- Routinely exercising sound, and where appropriate, independent judgment related to certain financial and scheduling matters.
- Assisting in drafting and reviewing both internal and external communications for the CEO.
- At times and where specifically authorized, the Senior Executive Assistant to the CEO may enter into vendor relationships on behalf of the company.
- Exercising discretion to effectively manage the administrative components and will serve as gatekeeper to the Executive Management team and Board of Directors.
- Exercising discretion, confidentiality and independent judgment in matters related to supporting the CEO and the Board of Directors.
Key Responsibilities & Duties:
- Anticipating needs of the CEO regarding tasks, scheduling, making travel arrangements, coordinating domestic and international flights, accommodations and other itinerary specifics
- Coordinates meetings, reserves conference rooms, prioritizes functions and appointments, ensuring that meetings, presentation deadlines and other duties for the CEO are carried out seamlessly
- Drafting of communications for the CEO and reviewing email, letters, press releases and other forms of communication
- Use of independent business and administrative judgment in key areas to support the CEO
- General administrative duties such as planning events, distributing information, drafting agendas and executing executive-level documents
- Using independent judgment in preparing reports and correspondence for the CEO
- Exhibiting professional demeanor and appropriate representation of Executive department is critical
- Filing, maintenance as corporate custodian, and effective management of corporate documents
- Coordinating the CEOâs travel and maintaining his calendar
- Professional interaction with Executives, Board members and staff
- Entering into contracts and relationships with vendors for supplies and other administrative goods and/or services as needed for the CEO and executive office
- Collects and prepares information for the use in discussions or meetings of Executive staff and outside individuals
- May prepare presentation materials for the Board of Director meetings
- Confidentiality and discretion in handling sensitive information key
- Other duties as assigned.
Education and Experience:
- High school graduate or GED equivalent
- At least 8 years prior experience as an Administrative Assistant and 5 years supporting of Corporate Executives experience preferred
- Experience working independently in a fast-paced environment with rapidly changing priorities
Training, Skills and Certifications/Licenses:
- Business professional writing and verbal communication skills
- The ability to prioritize multiple projects and work under a tight schedule
- Proficiency in Microsoft Office, including MS Outlook, Word, PowerPoint and Excel
Work Conditions:
- Must work onsite at Luminex office
- No travel is required
- Flexibility in work schedule
- Ability to handle pressure of meeting tight deadlines
- Frequent work in high stress environment in direct contact with others
- Physical Demands: All positions require standing, stooping, bending, climbing, sitting, kneeling, and lifting at least 10 lbs. Additional physical requirements are listed below:
O Vision (Color) on the job is required occasionally
Luminex Corporation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status of an otherwise qualified individual, citizenship status, membership or application for membership in a uniformed service, or any other protected characteristic or category protected by applicable law.
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