Chief of Staff, Office of the CEO

Reports to: Chief Executive Officer

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Position Summary

The CoS operates in highly ambiguous environments. He/She will operate at a tactical, strategic and operational level, often handling the oversight of projects that do not neatly fit within the organizational chart or [that] fall between departments or leaders areas of responsibility. While the CoS makes many important decisions and has strong leadership skills, this is a service role, at a high level, the CoS will:
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• * Ensure the facilitation of the CEO’s vision for the organization.

• Ensure the CEO is working on the most important items for the company.

• Help complete priority items for the CEO to an appropriate level of quality.

• Keep the CEO accountable for commitments, while helping keep reports accountable for results.

• Keep the CEO accessible and open to new ideas and proposals.

• Keep CEO abreast on current company climate (employee wellbeing, project statuses, new proposals, etc.)

• Serving as a trusted advisor and confidant to the CEO

Job Responsibilities

Administrative

• Drive the creation and implementation of organization-wide processes

• Scheduling high priority meetings

• Coordinating executive calendars

• Planning and executing senior management conferences & retreats, all-hands meetings, and company off-sites

• Thoroughly tracking meeting actions & follow-ups

• Maintaining a Rolodex of important contact information

Project Management

• Tracking high priority initiatives for the CEO and identifying any obstacles

• Communicating initiative status to the CEO, pulling in other executives or team members as necessary

• Connecting teams that are working on similar initiatives

• Pulling together and managing project teams that require input from multiple areas within the company

Financial

• Running the annual budget cycle process (for example, helping department heads prepare their budget materials for presentation to the CEO)

• Project management, board meeting preparation, and creation of board meeting materials

• Running quarterly business reviews

• Creating and updating monthly dashboards to track changes in key metrics

• Analyzing investment opportunities

Strategic Initiatives

• Work with the CEO and leadership team to establish annual, quarterly, and monthly strategic priorities and facilitate workflows advancing them

• Identifying and taking on ad hoc strategic projects (for example, executing key initiatives or closing any operational gaps)

• Defining and researching new ideas and business opportunities

• Building out a new business unit

• Providing decision support through data gathering, information analyzing and presenting considerations to relevant stakeholders

Communications

• Ensuring effective, mission-driven corporate communication strategy

• Drafting speeches and presentations

• Ensure the ideals of the CEO are communicated throughout the organization

• Vetting speaking opportunities and interview requests

Human Resources

• Updating recruiting processes

• Overseeing diversity and culture initiatives

• Reviewing organizational structure, identifying any gaps, and filling them

• Aligning internal processes

Proxy

• Attending meetings in place of the CEO

• Making decisions in place of the CEO

• Anticipate and serve as an honest broker resolving complex issues and disputes, and prevent bottlenecks in decision making and execution in the CEO’s absence

• Managing critical relationships on behalf of the CEO

Requirements and Qualifications

• Excellent oral and written communication skills

• Experience in consulting and operations

• Strong interpersonal skills and a knack for productive collaboration across varying departments

• Detail-oriented and data-driven

• Able to successfully organize, lead and direct large teams of people

• Possess an encouraging, can-do attitude

• Effective manager

• Impeccable time management and multi-tasking skills

• Business-minded and a strategic planner

• Proven problem solver who can make clear-headed decisions while under pressure

• Ability to analyze and compile large sets of data and present effective reports

• Highly experienced with project coordinating and management

• Self-motivated and self-sufficient

• Bachelor’s degree in Business Management or related field; MBA preferred

• 5+ years’ experience in a leadership/management role

• Proven creative thinker with strong business acuity

• Healthcare Experience required

• A demonstrated passion for learning about and personally applying functional nutrition ideals in your life

Work with us: *
We offer a positive, friendly environment, an incredibly disruptive and aspirational culture, and of course, competitive salary and benefits.
*Equal Opportunity Employer.

Job Type: Full-time, some travel, available weekend and evenings as needed.

Benefits:

• Health insurance
• Retirement plan
• Paid time off