Working directly with Program Directors, in conjunction with CLEâs Executive Management team, this position is responsible for the development of operating budgets and review of expenditures to ensure conformance to budgetary limits. Analyzes budget trends, variances, actual spending and revenue, and prepares a variety of statistical reports. Oversees all accounts receivable and accounts payable while maintaining all vendor relationships. Provides IT support for the student/staff database, scheduling software and oversight of IT provider services. (Full job description listed below)
The AVP of Financial Operations will engage in activities that include but are not limited to:
- Identifies project requirements by interviewing customers; analyzing operations; determining project scope; documenting results; preparing customer contracts.
- Develops problem solutions by describing requirements in a work-flowchart and diagram; studying system capabilities; analyzing alternative solutions; preparing system specifications; writing programs.
- Develops project estimates by identifying phases and elements, personnel requirements, and costs.
- Site startups
- New staff, change in staff positions * Prepares customers/staff to use the system by conducting training.
- Maintains systems by researching and resolving problems; maintaining system integrity and security.
- Maintains quality service by establishing and enforcing organization standards.
- Security of documentation, working environments * Prepares reports by collecting, analyzing, and summarizing information.
- Inquiries
- Enrollments
- Terminations * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
- Contributes to team effort by accomplishing related results as needed
- Budgeting
- Accounts Payable
- Accounts receivable
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
____ 1. Prepares and assists in the development of management and organizational plans for all assigned sites by assisting directors in formulating annual financial operating plans and activities consistent with company goals and objectives.
____ 2. Reviews monthly financial statements with each site, including, but not limited to, the budget variance report and detail trend income statement, scrutinizing for accuracy, integrity, and necessary accruals, assisting with managing excessive use of overtime and use of part-time employees beyond their scheduled hours by analyzing data from scheduling software in comparison to actual payroll expenditures, and provides narrative for a monthly financial reviews
____ 3. Reviews account receivable, with oversight of monthly enrollment reports, monthly unearned revenue reports, credit card transactions, invoices and statements, tracks payment timeliness, problem payors/accounts, payor logs, and assists with a plan of action for collection,
____ 4. Provides consultation and guidance to Program Directors regarding questions and decisions relative to revenue, spending, and other budget impacting issues such as assisting with the development of business plans for new programming.
____ 5. Assists Program Directors in the development of all contracts and reviews all contracts for accuracy and approval of any exceptions to standard language prior to execution.
____ 6. Identifies needs and requirements, and provides assistance with analysis, design, and testing for the CLE Student Management System Best Notes, provides technical support and training to center staff, authors various reports relative to student enrollment information and other statistical data by the site in aggregate of all sites.
____ 7. Provides assistance to customers, as needed, in accessing the student database for reporting purposes
____8. Assist directors in preparing subleases for customers as well as directly interfacing with property management companies and landlords when appropriate.
____ 9. Provides oversight of the Sharepoint sites for the company and the centers.
____10. Interfaces with all vendors in obtaining service and maintaining costs.
____11. Participates as needed in interviewing, hiring and training employees; planning, assigning, and directing work; addressing complaints, and resolving problems.
____12. Manages and participates in special projects to assist Program Directors and others, as assigned.
____13. Provides on-site assistance, backup support, and training to Program Directors and other relevant staff, traveling to division locations as needed.
____14. May be requested to provide other supports as needed.
Job Type: Full-time
Salary: $75,000.00 to $85,000.00 /year
Experience:
- operations: 3 years (Preferred)
- supervisory: 2 years (Preferred)
- financial/accounting: 3 years (Preferred)
Education:
- Bachelor’s (Required)
Work Location:
- Fully Remote
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
Schedule:
- Monday to Friday
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